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Advertising Inventory Coordinator

11 hours ago

Orland Park, Illinois, United States Lamar Advertising Full time

Are you great at keeping track of things? We're looking for a Charting Specialist to track our billboard inventory Our Lamar office in Orland Park, Illinois, is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Chicago, IL, and the surrounding areas.

The Charting Specialist is responsible for tracking billboard inventory. The Charting Specialist assists the Sales and Operations departments with duties related to the selection of locations and charting of posters, bulletins, and/or digital artwork into the charting system, maintaining up-to-date information in charting for posting and receiving of materials, creating work orders and routes for the posting crew, and approving Proof Of Performance (POP) photos. At least 50% of this position's responsibilities are dedicated to charting. The rest is focused on other various administrative support efforts.

Why Lamar?

Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking.
  • Learn more about us on our official YouTube channel.
  • Check reviews and company updates on our Glassdoor page.
  • Learn more about our Great Place to Work certification.

What you can expect from us:

  • A Monday-Friday, 8:00 am - 5:00 pm work schedule 
  • An hourly range of $21- $23.75 / hour, dependent on relevant experience and qualifications
  • 120 hours of paid time off (PTO) that increases with tenure
  • 12 paid company holidays, including President's day and Juneteenth
  • A comprehensive 3-week training program 
  • Career advancement opportunities
  • Ongoing professional development and internal leadership programs to maximize your career potential
  • Multiple medical plan options and health savings account
  • Hospital and Critical Illness and Accident coverage 
  • Short & long-term disability and paid parental leave
  • Employee Stock purchase plan
  • 401k plan with company match
  • Wellness program incentives such as medical plan premium holidays and HSA contributions 

What we are looking for in YOU:

  • Requires an excellent command of the English language, both written and verbal
  • Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
  • Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
  • Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
  • Must be able to work independently and as a team member.
  • Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to use fax machine, copiers, scanners and binding machines.
  • Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

  • High school diploma or Equivalent required
  • Associates and/or Bachelor's Degree (in Business, Marketing, or another related field) preferred
  • 2 years of office experience is required. In lieu of experience, college education will be accepted.
  • A driver's license is preferred.
  • Or another equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email  

A day in the life:

  • Act as the liaison between the Sales and Operations Department
  • Chart all requests, contracts, and special requests from Sales Account Executives, National Sales, Sales Manager, and General Manager in a timely and accurate manner
  • For National Sales, keep abreast on updates on all posting instructions. Provide holds and proposals for National Sales upon request.  Process completion reports in accordance with National Sales deadlines.
  • Keep up to date & accurate posting information for each client
  • Upon request upload static art to Circle Graphics
  • May download and/or approve all photographs taken by installation crew for the POP system
  • Review and prepare posting routes in mobile operations, pull all work orders in the absence of the Operations Manager, and assist in prioritizing installations
  • Order & keep track of all posting supplies and prep poster vinyls for installation
  • Maintain up-to-date lists of inventory (posters & bulletins and digital slots)
  • Maintain an "end-of-day" inventory of all printed materials delivered to the plant and account for deliveries in the charting system, on a daily basis. Maintain and update Sales Account Executives, Sales Manager and General Manager on the timely arrival of printed materials as well as weekly spreadsheet of materials in house and ready to go and materials missing. 
  • Maintain projected upcoming installations report
  • Ride the market routinely to check for flags, inaccurate postings, old expired copy & other service issues (i.e. lights).  Assist Sales Account Executives and operations with illumination problems, checking software program and status of illumination. 
  • Work with Real Estate Manager to assist on revenue true-ups, vegetation & graffiti control, lease file management, and other clerical assistance
  • Report on a daily basis all postings from the previous day, and report on a weekly basis all postings for the previous week and upcoming availability

The following duties may vary, depending on location need:

Digital Charting Responsibilities:

  • Serve as the liaison between the client and Lamar Account Executives, and the plant and the Network Operating Center (NOC) by providing coordination of specific activities required to operate the digital display product successfully
  • Ensure that the day to day operations of the displays(s) are running smoothly and that the client's needs are met on a daily basis
  • Provide complete software support to clients where necessary.
  • Receive creative from the client and/or Lamar Artist, upload the creative, and approve the schedule creative for the client(s)
  • Train client(s) in the use of software to operate their Digital Displays from their place of business; assist client(s) in the creation of ads for the digital display; upload and make changes to the ads as the client desires

Other Administrative Support

  • Answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
  • May support Operations with administrative duties such as: maintenance of OSHA logs, handle Operations Manager's and GM's expense reports upon request, misc. truck mileage reporting, petty cash, etc.

Physical Demands and Work Environment:

  • The primary work environment for this position is an office.
  • The physical demands for this position include light lifting, reaching, seeing (with a focus on reading, color distinction, and acuity), sitting more than 50% of the time, standing, talking, turning, and walking.
  • Nights spent away from home are less than 10%.

 
Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.


 
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Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

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