Current jobs related to Office Manager - New Haven, Connecticut - EMERGE Connecticut®
-
Communications Officer
2 weeks ago
New Haven, Connecticut, United States Yale University Full timeWorking at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at YaleSalary Range$65,...
-
Security Officer
7 days ago
New Haven, Connecticut, United States Allied Universal Full timeOverview Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description As...
-
Security Officer
1 week ago
New Haven, Connecticut, United States Allied Universal Full timeOverview Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description As...
-
Office Manager
1 week ago
New Britain, Connecticut, United States Dental Associates of CT Full timeOVERVIEWDental Associates of CT has been serving the community since At Dental Associates our mission is to provide quality dental and personal care to all our patients in a relaxed and comfortable environment in which patients feel welcomed, accepted, secure, and confident in the care that they are receiving.We believe that satisfying all of our patients is...
-
Front Desk Officer
2 weeks ago
New Haven, Connecticut, United States Towers at Tower Lane (in New Haven) Full timeFront Desk Officer (Per-Diem)Posting for The Towers at Tower LaneResponsibilities of the Role:Our Mission: We are a warm and vibrant senior community, infused with Jewish values, where people live their best lives. Our Guiding Principles: We are an inclusive community, fostering respect for all. We are committed to compassionately putting the person before...
-
Special Collections Control Room Officer 2
2 weeks ago
New Haven, Connecticut, United States Yale University Full timeWorking at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at YaleHourly...
-
Facilities Manager
2 weeks ago
New Haven, Connecticut, United States Cushman & Wakefield Full time $97,750 - $115,000Job TitleFacilities ManagerJob Description SummaryThe purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies, procedures, programs and workplace services delivery that...
-
Leasing & Marketing Manager
1 week ago
New Haven, Connecticut, United States B Student Living Full time $20 - $23Job Details Job Location: Olive and Wooster Apartments - New Haven, CT Position Type: Full Time (30+ hours per week) Education Level: 2 Year Degree Salary Range: $ $23.00 Hourly Travel Percentage: Negligible Job Shift: Day - including weekends and oncall Job Category: Sales & Marketing DescriptionLEASING AND...
-
Program Manager
1 day ago
New Haven, Connecticut, United States Yale University Full timeWorking at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at YaleSalary Range$68,...
-
Donor Stewardship and Annual Fund Manager
2 weeks ago
New Haven, Connecticut, United States Columbus House, Inc Full timeColumbus House, Inc.Job Posting: Full Time, FLSA Exempt, Non-EssentialDonor Stewardship and Annual Fund ManagerVEVRAA Federal Contractor: Priority Referrals of Protected Veterans RequestedCompany Overview & MissionColumbus House opened its doors in 1982 to provide services for men and women at least 18 years of age. Our goals quickly broadened from the mere...
Office Manager
2 weeks ago
Office Manager
ABOUT US
EMERGE Connecticut
is a nonprofit social enterprise committed to assisting formerly incarcerated people ages 18 and older in greater New Haven and greater Bridgeport areas to successfully integrate back into their families and communities.
We work alongside people returning home as they seek a supportive and healthy transition from incarceration through paid employment, training, peer-mentorship, coaching, tutoring, and other services. At the heart of our organization are peer mentors: people who came to EMERGE to receive services and upon completing the program were promoted within to help guide those coming after them.
EMERGE's reentry model combines on-the-job training and trauma-informed services that have proven successful in New Haven since July 2011
. Just 12% of EMERGE crewmembers returned to prison on a new conviction within two years of their enrollment—in contrast to over one-third of people nationwide (BOJ, 2021).
Position Overview
Reports to:
Director of Organizational Development
Location:
Split Location (New Haven & Bridgeport sites)
The Office Manager (OM) provides critical support to the Director of Organizational Development with the oversight of the organization's two site locations. This unique role requires a highly organized and adaptable professional who can manage competing priorities, support strategic and administrative projects, and seamlessly shift between business management tasks, donor/procurement support, grant management, and some administrative tasks.
The OM will be a central connector across the leadership team, ensuring smooth workflows and maintaining the organizational systems that allow EMERGE to deliver on its mission. This position requires strong initiative, high-level communication skills, and the ability to manage up effectively in a dynamic and fast-paced environment.
Key Responsibilities
Administrative & Executive Support
- Provide light scheduling support to Director of Org Development/Directors as needed, ensuring alignment of calendars with project deadlines and managing travel logistics as needed.
- Review planning tools, financial documents, and grant-related materials to anticipate needs and provide administrative support in meeting Directors' goals.
- Draft and edit internal memos, external correspondence, and other professional communications with minimal oversight.
- Manage calendars, office phones, filing systems, and simultaneous projects with discernment and accuracy.
Board & Organizational Support
- Manage Board calendar, communications, and records on a quarterly basis and ad hoc as needed.
- Draft quarterly Board reports in alignment with Directors' goals, assemble supporting materials, and disseminate at least one week in advance of meetings.
- Attend and take detailed minutes for quarterly Board meetings and other ad hoc sessions.
- Support planning and execution of organizational events (e.g., Annual Family Day, Father's Day Cookout, holiday gatherings, Staff 101 Meetings).
Business & Finance Support
- Provide assistance with paperwork related to permitting, bids, invoices, and contracts.
- Track and submit weekly/monthly Certified Living Wage and Prevailing Wage invoicing to the City of New Haven, and other partners.
- Assist with payroll preparation, including reviewing employee timesheets and crew worksheets, with potential for direct payroll entry support.
- Maintain and improve (as needed) organizational filing systems (business, HR, finance, and grant management).
- Renew organizational registrations related to EMERGE's nonprofit and business status annually/bi-annually as required.
- Support with monthly purchase reconciliations by regularly collecting all receipts and submitting them to the finance department.
Development & Grants Support
- Support in donor procurement, donor management, and grant administration.
- Provide administrative and organizational support for fundraising activities, grant submissions, and reporting.
Office & Team Coordination
- Maintain inventory and ordering of office supplies in coordination with staff across departments.
- Manage office phone line with professionalism, redirecting calls and flagging urgent needs.
- Oversee general organization and cleanliness of the office, ensuring a welcoming environment for staff, participants, and visitors.
- Promote and model adherence to safety protocols, including OSHA and COVID-19 protocols.
Ideal Candidate
The ideal candidate will bring a balance of sharp organizational skills, excellent communication, and adaptability to support leaders with varied and evolving priorities.
- Organizational Expertise:
Top-notch organizational skills with a commitment to maintaining and strengthening systems. - Mission Alignment:
Lived experience and/or reflective understanding of the unequal impact of prisons and policing. - Passion for Justice:
Strong interest in reentry, racial justice, social enterprises, and/or EMERGE's industries (construction, landscaping, green skills). - Communication Skills:
Excellent verbal and written communication skills with the ability to carry projects forward independently via phone, email, or formal materials. - Proactive Leadership:
Comfort in naming barriers, asking clarifying questions, and redirecting focus toward project goals in busy environments.
Experience:
- 1+ years of office management or executive assistance preferred.
- Experience managing calendars, phones, and multiple projects simultaneously.
- General knowledge of payroll or payroll assistance, preferred.
- Bachelor's degree preferred but not required.
Applicants directly impacted by the criminal legal system are strongly encouraged to apply, even if all qualifications are not met.
Compensation & Benefits
Title: Program Assistant Salary:
$50,000 Annually
Schedule:
35 hours per week (in person)
Monday-Friday, 7:00am-2:30pm.
Site Location:
New Haven site & Bridgeport Site
Evaluation:
Performance reviews will be conducted on an annual basis to assess performance to-date, and to clarify or modify this arrangement, as the need may arise.
Benefits:
15 Days of Paid Time Off (PTO) and 15 Paid Holidays.
Evaluation:
New employees are subject to a 90-day evaluation period. A performance review will be conducted at the close of the period based on agreed-upon goals. After the initial evaluation, performance reviews will be conducted on an annual basis to assess performance to-date, and to clarify or modify this arrangement, as the need may arise.
