Administrative and Academic Services Specialist

12 hours ago

Bozeman, Montana, United States Montana State University Full time
Duties And Responsibilities
Works closely with the Department Head and Business Operations Manager to facilitate overall operations of PSPP / MSU Extension, including the duties listed below. Administrative Support Assists with property management support regarding department offices, common spaces, classrooms, conference rooms, and research laboratories. Maintains online directory of graduate students. Publishes updates on social media accounts. Orders office supplies and other supplies as needed. Schedules conference rooms in the Plant Biosciences Building. Conference and Event Organizer Plans events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging meals, lodging, and transportation. This may include participating in events as on-site staff. Undergraduate Program Coordination Assists with initial departmental orientation for new undergraduate students with Advising Commons. Work with COA Advising Commons to support first-year students as they transition to departmental faculty after their first year. Works with faculty instructors to facilitate undergraduate curricula (e.g., classroom scheduling, textbook requisitions, advising evaluations, and instructor course evaluation processes). Assists undergraduate students in navigating university and departmental academic policies and procedures, rules, and requirements. Acts as contact for hiring and payroll processing for student and short-term employees. Coordinates prospective student campus and classroom visits. Serves as department liaison with the College of Agriculture Advising Center and Advising Commons. Contributes to undergraduate recruiting and retention efforts in the department. Graduate Program Coordination Ensures compliance with departmental and university policies and procedures in coordination with the Graduate School, Registrar's Office, and the Office of International Programs. Appoints graduate students in coordination with the Graduate School, the Business Operations Manager, and the Fiscal Operations Manager. Responds to general graduate program inquiries in person, over the phone, and through email. Assists students with Graduate School forms including those for thesis defense, and graduation. Contributes to graduate recruiting and retention efforts in the department. Curriculum Support Works with undergraduate and graduate curriculum committees and faculty to update the catalog, schedule classes, and submit curriculum assessments. Maintains academic-related web pages, departmental brochures, and student resources. Researches and prepares data on academic and enrollment trends, teaching load reports, and alumni data for department head.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

  • Administrative Assistant II

    2 days ago

    Bozeman, Montana, United States First Interstate Full time

    **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal.This position is located at our Bozeman, MT Main branch.What's Important to YouWe know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their...

  • HR Specialist

    1 week ago

    Bozeman, Montana, United States Bozeman Health Full time

    The Human Resources Specialist provides a range of services related to Human Resources for Bozeman Health. This position will assist with data collection and reporting, processing employee changes and terminations, resolving payroll and billing issues, and supporting the recruitment team with new hire paperwork and onboarding activities. This role also...

  • Loan Specialist

    5 days ago

    Bozeman, Montana, United States AgWest Farm Credit Full time $39,000 - $56,400

    AgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System – the leading...

  • Office Administrator

    24 hours ago

    Bozeman, Montana, United States Prime Painting Inc Full time

    About Prime Painting Inc.Prime Painting Inc. is a rapidly growing, high-performance painting company serving the Gallatin Valley and beyond. We're known for combining quality craftsmanship with professional reliability—delivering projects that make our clients and our team proud.We're expanding fast, and we're building an office team that matches our field...

  • PRN Administrative Assistant

    2 weeks ago

    Bozeman, Montana, United States Lifepoint Health Full time $40,000 - $60,000 per year

    PRN Administrative Assistant – Surgery Schedule: This is a PRN position, hours will vary.  Your experience matters Highpoint Health-Sumner with Ascension Saint Thomas is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can...

  • Corporate Administrator

    1 day ago

    Bozeman, Montana, United States Zoot Enterprises, Inc. Full time

    ```htmlCorporate AdministratorLocation: Bozeman, MT, 59718Job Description:The Corporate Administrator is responsible for installing, configuring, maintaining, and troubleshooting Windows-based servers, including managing user accounts, permissions, system performance, backups, security updates, and ensuring overall stability and availability of the server...

  • Assistant Professor – Access Services Librarian

    1 week ago

    Bozeman, Montana, United States Montana State University - Office of Student Engagement Full time

    Position DetailsPosition InformationAnnouncement Number For Questions Regarding This Position, Please ContactRobin Francis, Assistant to the Dean Classification Title Working Title Assistant Professor – Access Services Librarian Brief Position OverviewThis tenure-track librarian will lead the Access, Information, and User Services (AIUS) Department,...

  • Plant Science Specialist

    2 weeks ago

    Bozeman, Montana, United States State of Montana Full time $65,000 - $85,000 per year

    The Montana Department of Agriculture is accepting applications for our Plant Science Specialist in Bozeman, Montana. First review of candidates October 29, 2025.The mission of the Department of Agriculture is Serving Montana Agriculture and growing prosperity under the Big Sky.The Agricultural Sciences Division provide agricultural producers and consumers,...

  • Food Service Director

    6 days ago

    Bozeman, Montana, United States Creative Dining Services Full time

    Creative Dining Services is growing and looking for a FoodService Director at Volunteer State Community College in Gallentin, TN. The successful candidate will supervise the unit operations, generating maximum sales and controllable profits while maintaining Company objectives and quality standards. This position is responsible for the development of the...

  • Administrative Assistant

    1 day ago

    Bozeman, Montana, United States Studio Architects Full time

    Architectural Firm seeking full time Administrative Assistant. Must have experience with QuickBooks, Microsoft Office- Outlook, Word & Excel. Additional tasks include typing, filing, overseeing general office organization, errands, ordering supplies, creating proposals, project files and client invoicing, light bookkeeping, marketing, and product research....