Executive Assistant

6 days ago

Orange, California, United States Green Future Official Full time

Job Title:
Executive Assistant to Managing Director


• Work Location: Los Angeles/Orange County, CA


• Functional Report: Managing Director


About Green Future Company

Green Future Company, a dynamic and innovative member of Vingroup (HQ: Vietnam), is expanding its operations into the U.S. We provide cutting-edge EV (Electric Vehicle) car rental and leasing solutions, primarily focusing on VinFast vehicles. We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in managing daily operations, strategic projects, and cross-functional coordination in the rapidly evolving U.S. EV market.

Job Objective

Provide high-level administrative, operational, and communication support to the Managing Director, ensuring efficient workflow, accurate documentation, and effective coordination with both U.S. and Vietnam-based teams.

Key Responsibilities

1. Administrative & Scheduling Support

  • Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
  • Prepare meeting agendas, take detailed minutes, and ensure timely follow-up on action items.

2. Business Coordination

  • Serve as the primary liaison between the Managing Director and internal/external stakeholders in both the U.S. and Vietnam.
  • Facilitate communication and collaboration between cross-border teams to ensure business objectives are met.

3. Information & Document Management

  • Draft, translate, and review official correspondence, reports, and presentations in both English and Vietnamese.
  • Maintain and update confidential records, contracts, and operational documents.

4. Operational Support

  • Assist in monitoring business performance metrics and key operational activities.
  • Coordinate with department heads to ensure alignment with Managing Director directives.

5. Research & Analysis

  • Conduct market research, competitor analysis, and prepare executive briefings.
  • Summarize insights and provide recommendations to support decision-making.

6. Office Administration

  • Oversee general office administrative functions, including supplies management, office equipment maintenance, and vendor coordination.
  • Support HR and finance teams in organizing employee records, onboarding activities, and expense tracking.
  • Ensure the office environment is organized, professional, and compliant with company policies.

Requirements

  • Bachelor's degree in Business Administration, Management, or related field.
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in an international or cross-cultural environment.
  • Fluency in Vietnamese and English, with exceptional Vietnamese writing skills.
  • Strong organizational, time management, and multitasking skills.
  • High level of discretion, professionalism, and problem-solving ability.
  • Proficiency in MS Office Suite, Google Workspace, and business communication tools.

Benefits

  • Competitive base salary (negotiable).
  • Annual performance reviews and salary adjustments.
  • Opportunity to work closely with executive leadership in a high-growth industry.
  • Exposure to international business operations in the U.S. EV market.
  • Professional growth in a dynamic, cross-cultural business environment.

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