Legal Billing

Who you are:

You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Who we are:

Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office.

We care about each other, our clients, the work we do, and the communities in which we live. It's the kind of environment where every employee can develop into their best professional selves, where everyone's contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact.

What the role entails:

TKD is seeking a highly skilled Legal Billing & Collections Specialist to join our Accounting Department. In this key role, you will work closely with our Controller and Billing Supervisor to manage the full billing cycle and drive collections efforts across a diverse portfolio of client matters. This position will oversee the preparation, review, and execution of firm's invoices, ensure accurate application of client billing requirements, and proactively manage outstanding receivables.

The ideal candidate has proven experience in a law firm environment, thrives in a fast-paced professional setting, and demonstrates exceptional attention to detail and client service. This role interacts regularly with attorneys, staff, and clients across multiple time zones and jurisdictions, and requires the highest level of professionalism and confidentiality in handling sensitive financial and client information.

Billing responsibilities:

• Manage monthly billing cycle and process attorney invoices accurately and on time
• Review and finalize pre-bills in partnership with attorneys and support staff
• Prepare and submit invoices, including LEDES, task/phase billing, split billing, and AFAs
• Submit invoices through client e-billing platforms and resolve any submission issues
• Apply retainers/trust funds and process approved adjustments and write-offs
• Ensure compliance with client billing guidelines and firm policies
• Maintain up-to-date billing instructions, rate information, budgets, and client contacts
• Assist with billing reports, budget tracking, and financial summaries
• Review new client/matter intake to confirm accurate billing setup and rate details
• Respond promptly to internal and external billing inquiries
• Maintain confidentiality of client and firm financial information
• Support billing-related projects and process improvements; work overtime as needed

Collections responsibilities:

• Monitor accounts receivable aging and follow up proactively on unpaid invoices
• Communicate with attorneys and client billing departments regarding payment status
• Build and maintain positive client and internal relationships to support timely collections
• Identify and escalate collection concerns as needed
• Reconcile payments and maintain accurate A/R records

Qualifications and skills required:

• 5+ years legal billing experience in a law firm
• Experience with e-billing platforms, LEDES, time-entry systems
• Strong organizational skills, accuracy, and ability to manage deadlines
• Excellent communication skills and professional client service mindset
• Possess a "can do" attitude and maintain a positive, team-oriented mentality.
• Proficiency with law firm billing software (e.g., SurePoint (LMS)/RIPPE & KINGSTON), Aderant, Elite, 3E, or similar)
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with the option to be remote Mondays and Fridays.

What you'll love about us:

We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm.

Compensation & benefits:

The good faith base annual salary range for this position is a minimum $80,000 to a maximum of $95,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered.

Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO).

More about the Firm:

TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client's goals.

The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.

Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain's NY Business as a Best Places to Work in New York City and listed on the National Law Journal's Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.

TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting.

TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.