Administrative Assistant

Job Description

Job Description :

You don't see it, but it's there. Our employees work on the world's most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F35 fighter jet. At Electronic Systems, you'll be among the brightest minds, working on the aerospace and defense industry's most difficult problems. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: "We Protect Those Who Protect Us" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with BAE Systems.

We are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to leaders and team members within our Fort Wayne Site. This role will cross both business locations, and be a critical member of our site leadership team for employee engagement and support. The Administrative Assistant will perform a variety of activities in support of functional areas such as Engineering, Program Management, and Operations.

As a key member of our administrative team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive business efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team.

Key Responsibilities:

• Provide expert-level administrative support to multiple senior leaders, including calendar management, travel coordination, meeting scheduling, meeting support, expense reporting and other duties
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between senior leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed
• Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism

Required Education, Experience, & Skills

• High school diploma or equivalent and experience in executive-level administrative support, preferably in a defense or aerospace industry setting
• Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook
• Proven ability to work independently, think critically, and provide strategic support to senior leaders
• Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously
• Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals
• Proven experience learning new tools for data entry.
• Foundational understanding of English grammar and sentence structure when composing written correspondence.

Preferred Education, Experience, & Skills

• Expertise in database management, data analysis, and visualization tools
• Familiarity with defense and aerospace industry protocols, procedures, and regulations
• Associate degree

Pay Information

Full-Time Salary Range: $ $70979

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.