Executive Personal Assistant

1 week ago


Tuxedo Park, New York, United States Clermont Hudson Full time

Job description:

A small business seeks a detail oriented, self-motivated full-time executive/personal assistant who is well organized, dynamic, and conscientious.

Duties And Responsibilities:

  • Maintain office calendar, communicate and remind directors of appointments and project statuses daily
  • Work jointly with remote bookkeeper to ensure all bills are paid in a timely manner and all payments are recorded; prepare and send checks and wire transfers frequently
  • Provide administrative support for directors and staff
  • Place regular orders for office, workshop, home-improvement, household, personal, and pet needs
  • Organize domestic and international shipping of furniture and assist with other miscellaneous shipping logistics
  • Help in sourcing interior decoration and upholstery related items
  • Assist with the planning and execution of very occasional in-house events
  • Support photographing, editing, and updating of stock items and digital inventory system (2-3 photoshoots annually)
  • Infrequently assist in maintaining website, online selling platforms and social media accounts
  • Perform a variety of other ad-hoc duties as requested including running errands
  • Share answering phones (very low volume), record and relay messages to directors
  • Arrange very occasional travel and accommodation for one director two times per year
  • Research products and shipping logistics before purchasing items to ensure price is reasonable and item is suitable for the project's needs
  • Basic familiarity with photography and photo editing preferred, but not required

Requirements And Qualifications:

  • Excellent computer skills; Proficiency with Mac OS, Microsoft Outlook and Office, internet research, and image and document scanning, printing, and saving; Familiarity with Adobe Systems
  • High degree of confidentiality in dealing with all aspects of business
  • Pleasant phone manner and meticulous attention to detail
  • Very good team spirit and ability to manage multiple projects simultaneously
  • Comfortable driving locally to complete miscellaneous errands throughout the week and occasionally driving 1-4+ hours roundtrip transporting furniture, supplies, and/or staff members
  • Enjoys being around dogs

Hours:

  • Monday-Friday, 9am-5pm; Ability to work onsite in Tuxedo, NY (2 days per week can be remotely from home)

Preferences:

  • Holds a bachelor's degree
  • Basic familiarity with photographing and photo editing

Job Type: Full-time

Benefits:

  • Health insurance
  • Paid time off

Schedule:

  • 8 hour work day
  • Day shift
  • Monday to Friday

Education:

  • Associate and/or Bachelor Degree

Work Location: Hybrid remote in Tuxedo Park, NY 10987

Job Type: Full-time

Pay: $45, $50,000.00 per year

Benefits:

  • Health insurance
  • Paid time off

Language:

  • English (Required)

Shift availability:

  • Day Shift (Required)

Ability to Commute:

  • Tuxedo Park, NY Required)

Work Location: Hybrid remote in Tuxedo Park, NY 10987


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