Special Events Project Director

5 days ago

Houston, Texas, United States Spears Group Full time

Job Title: Special Events Project Director

Location:

Houston, TX

Reports To:

CEO/ Executive Producer

Employment Type:

Contract-Temporary-Full-Time- Six Months

Position Overview

The
Special Events Project Director

is a strategic and hands-on leader responsible for the planning, execution, and success of large-scale events, festivals, and branded experiences. This role oversees all aspects of event management — from creative development and logistics to sponsor relations and on-site production — ensuring each project delivers exceptional experiences that align with client goals and organizational standards.

The ideal candidate is a visionary project manager with a proven track record of leading complex, high-impact events from concept to completion. They thrive in fast-paced environments, balance creativity with precision, and excel at building strong relationships with sponsors, vendors, and community partners.

Key Responsibilities

Event Strategy & Planning

  • Lead the end-to-end planning and execution of large-scale events, festivals, and corporate experiences.
  • Develop event concepts, timelines, and production plans that align with organizational and client objectives.
  • Oversee budgets, ensuring financial accountability and maximizing ROI for both clients and sponsors.
  • Collaborate cross-functionally with marketing, operations, and creative teams to ensure cohesive event branding and delivery.

Project & Team Management

  • Direct event teams, vendors, and contractors through detailed project plans, deliverables, and deadlines.
  • Establish and manage workflows, ensuring all stakeholders are aligned and projects stay on track.
  • Anticipate challenges, identify solutions, and maintain calm under pressure in dynamic, fast-changing environments.

Sponsorship & Partnership Management

  • Develop and manage sponsor relationships, from acquisition and contract negotiation to activation and post-event reporting
  • Work closely with partners to ensure brand integration and fulfillment of all sponsorship deliverables
  • Identify new partnership opportunities that enhance event impact and community engagement.

Event Execution & Production

  • Lead all on-site event operations, including setup, production schedules, and event-day management
  • Ensure compliance with all safety, permitting, and vendor requirements.
  • Deliver a seamless, high-quality attendee and partner experience that reflects brand excellence.

Post-Event Evaluation

  • Conduct post-event assessments, including budget reconciliation, ROI analysis, and impact reporting
  • Gather stakeholder feedback and apply learnings to future projects for continuous improvement.

Qualifications & Experience

  • 7+ years

of experience managing
large-scale events

, festivals, or experiential marketing projects.
- Demonstrated success in
sponsorship management

, brand activations, or partnership development.
- Strong background in
budget management

, contract negotiation, and vendor coordination.
- Proven ability to lead cross-functional teams and manage multiple projects simultaneously.
- Exceptional communication, organization, and problem-solving skills.
- Comfortable working evenings and weekends as required for event schedules.
- Bachelor's degree in
Event Management, Marketing, Communications, or related field

preferred.

Key Attributes

  • Strategic thinker with an eye for creative detail.
  • Strong leadership and collaboration skills.
  • Resourceful, proactive, and results-driven.
  • Passion for creating memorable, meaningful event experiences.

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