Office Assistant

5 days ago

Vero Beach, Florida, United States VB Home Full time

Job Overview

We are looking for a highly organized and proactive Office Assistant to support our creative interior design studio. The ideal candidate will play a crucial role in ensuring smooth day-to-day operations, assisting with administrative tasks, and providing support to the design team and clients. This role requires a passion for organization, attention to detail, and the ability to thrive in a dynamic, creative environment.

Duties

  • Provide administrative support to the design team, including scheduling meetings, managing calendars, and preparing documents.
  • Communicate with clients to share updates, schedule appointments, and address inquiries.
  • Maintain organized records of project documents, budgets, and timelines.
  • Assist in preparing visual presentations and documents using tools like Adobe Creative Suite and Microsoft Office.
  • Support project management by tracking timelines and ensuring deadlines are met.
  • Liaise with vendors and contractors to coordinate deliveries, orders, and project updates.
  • Ensure the office is well-stocked with supplies and maintain a professional workspace.
  • Monitor project budgets and assist with invoicing and financial documentation.
  • Stay updated on industry trends to support the team in sourcing materials and vendors.

Skills

  • Strong organizational and multitasking abilities to handle multiple projects.
  • Excellent communication and interpersonal skills to interact effectively with clients, vendors, and team members.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Attention to detail for managing schedules, budgets, and project documentation.
  • Ability to work collaboratively in a creative, fast-paced environment.

Join our team and contribute to creating spaces that inspire and transform lives

Job Types: Full-time, Part-time

Pay: $30, $40,000.00 per year

Ability to Commute:

  • Vero Beach, FL Required)

Ability to Relocate:

  • Vero Beach, FL 32963: Relocate before starting work (Required)

Work Location: In person

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