Operations Administrative Assistant

4 days ago

San Fernando, California, United States Sanders Industries Holdings Full time $40,000 - $70,000 per year

IPS - Spira Manufacturing is seeking an Operations Administrative Assistant to provide administrative and clerical support to the Operations team. This role plays a key part in maintaining smooth day-to-day operations by assisting with documentation, scheduling, purchasing, logistics coordination, and data entry related to production and materials management. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced manufacturing environment.

Key Responsibilities:

  • Provide administrative support to Operations, Production, and Supply Chain teams
  • Prepare, process, and maintain production and shipping documentation, including work orders, purchase orders, and inventory records
  • Assist with scheduling, tracking, and coordinating daily operations activities
  • Support data entry in ERP/MRP systems, ensuring accuracy of materials, orders, and production status
  • Communicate with internal departments (Quality, Purchasing, Engineering, etc.) to ensure information flow and operational alignment
  • Track incoming and outgoing shipments, maintain logs, and assist with logistics coordination
  • Order and maintain inventory of office and production-related supplies
  • Support facility and maintenance requests, ensuring timely completion of work orders
  • Assist with reporting and administrative tasks to support continuous improvement initiatives
  • Perform other duties as assigned to support overall operational efficiency

Qualifications:

Education:

  • High School Diploma or GED required; post-secondary coursework or certification in business administration, supply chain, or operations preferred

Experience:

  • 1–3 years of administrative experience, preferably in a manufacturing, production, or operations environment

Skills and Competencies:

  • Strong organizational and time management skills with attention to detail
  • Proficient in Microsoft Office Suite; experience with ERP or MRP systems preferred
  • Excellent written and verbal communication skills
  • Ability to prioritize and handle multiple tasks in a fast-paced setting
  • Strong problem-solving skills and proactive mindset
  • Maintains professionalism, discretion, and confidentiality at all times
  • Collaborative team player with a high level of accountability

Benefits:

At Integrated Polymer Solutions, we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work.

IPS is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer.

This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

 (Actual placement within the salary range is dependent on multiple factors, including but not limited to skills, education, experience and location)

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