Payroll Manager

We're looking for a payroll professional with around
three years of experience
handling
multi-state payroll for approximately 200 employees
—someone confident, accurate, and ready to take ownership of the payroll process, ideal candidate will have circa of 2-5 years experience

About ICP

ICP is a mid-sized global business operating at the intersection of Marketing Technology (MarTech), Content Operations, and Creative post-production. We partner with some of the world's most recognizable brands to deliver high-impact, scalable marketing solutions. As we continue to grow, we are investing in a best-in-class Finance function to support strategic decision-making and drive commercial excellence.

Role Overview

You'll be joining a small but high-impact finance team during a period of transformation—where your insights, models, and ways of working will shape how we plan, analyse, and deliver value to clients and leadership.

Key Responsibilities

Payroll

• Oversee full-cycle payroll processing, ensuring accuracy, timeliness, and compliance with federal/state/local laws and regulations
• Audits weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
• Handle journal entries, account reconciliations, and GL support
• Assist with benefit reporting to include 401(k), HSA reporting, health & wellness plan reporting, etc.
• Maintain compliance with payroll systems, wage/tax laws, and coordinate with tax agencies
• Conduct new payroll orientations and ongoing employee education.
• Review contracts for compensation accuracy and deadlines
• Support benefit audits, claims analysis, and cost control initiatives
• Oversee payroll tax filings, W2 process and other year-end reporting requirements
• Resolve payroll discrepancies and respond to employee inquiries promptly in a service-oriented manner
• Verifies incoming payroll data including salary adjustments, special payments, tax allocations and employee deductions to set schedules.
• Collaborate with People team and Finance team to ensure accurate employee data and accounting
• Lead payroll audits and respond to inquiries from external auditors
• Manage relationship with HRIS & payroll service provider (Rippling)
• Monitor legislative changes affecting payroll and implement necessary updates
• Maintain and update payroll policies and procedures
• Support system upgrades, implementations, and process improvements

Finance Responsibilities

• Maintain full Balance Sheet reconciliations on monthly basis for the group's US corporate entity and assist with other regional entity reconciliations as required by Group Management Accountant
• Assist with preparation of schedules required for auditors
• Preparation of month end Journals schedule for review together with supporting documentation
• Review and sign-off of monthly bank reconciliations
• Maintain group Fixed Asset register on monthly basis including revaluations
• Manage the expense reporting and approval processes to include ensuring compliance with the T&E policy, submission of required receipts or other relevant documentation, reviewing coding for accuracy, approving of expense reports, and ensuring timely payment of expense.
• Assist with ensuring accuracy of cash flow forecasting as required
• Month end inter-company postings including FX review & postings
• Reviews of credit card submissions as part of completion of month end accruals preparation
• Preparation of financials required for any statutory bodies, federal, state, UK Office for National Statistics, ESG & other reporting as required
• Other ad hoc support as may be required

Other duties as assigned

Candidate Profile

Must-Haves

• Bachelor's degree in accounting, finance, or related field.
• 2-3 years of experience in overseeing and processing full cycle payroll processes, preferably in a multi-state environment
• Strong knowledge of U.S. payroll laws, tax regulations, and compliance requirements
• Experience with payroll systems, preferably Rippling
• Financial management, auditing and reporting experience
• Experience in producing and maintaining accurate reconciliations
• Experience in multi entity, multi-currency environments
• Proficiency in Microsoft Excel and other data analysis tools
• Excellent organizational, communication, and problem-solving skills
• Must be capable of conveying financial information to diverse audiences

Nice-to-Haves

• CPP (Certified Payroll Professional) certification preferred
• Experience with Sage Intacct, Rippling, Power BI or other similar systems
• Background in Consulting, Services, Creative, or related sectors
• Exposure to process automation or finance transformation initiatives

What We Offer

• Competitive salary and benefits package
• Hybrid working model
• Smart office in Atlanta, GA
• Collaborative and inclusive work environment that values innovation and continuous improvement

If you are a proactive, reliable and detailed-oriented professional, looking to make a tangible impact in a dynamic and growing organisation, we would love to hear from you.