Collections and Accounts Payable Specialist

3 days ago

Troy, Michigan, United States Vigilante Security, Inc. Full time

Company Overview

Vigilante Security, Inc. is a leading provider in the Security Industry, delivering exceptional services in burglary, fire, access control, CCTV, and central station monitoring for both commercial and residential clients. Our mission is to ensure safety and peace of mind through innovative security solutions.

Collections & Accounts Payable Specialist

The Collections & Accounts Payable Specialist will work with our existing team to manage both incoming and outgoing financial transactions. This dual-role position ensures timely collection of receivables, accurate processing of payables, and strong financial recordkeeping. The ideal candidate is organized, detail-oriented, and able to handle customer and vendor interactions professionally and efficiently.

Key Responsibilities – Collections

  • Contact customers regarding past-due invoices via phone, email, and written correspondence.

  • Maintain detailed documentation of all collection activities and communication.

  • Research and resolve billing discrepancies, disputes, and unapplied payments.

  • Recommend accounts for suspension, service hold, or third-party collections.

  • Prepare weekly and monthly aging reports and collection status updates.

  • Process credit card and ACH payments while ensuring secure handling of financial data.

  • Collaborate with internal departments to resolve account issues.

Key Responsibilities – Accounts Payable

  • Review and verify invoices and purchase orders for accuracy and proper approval.

  • Enter invoices into the accounting system with correct GL coding.

  • Prepare and process payments including check runs, ACH transactions, and credit card payments.

  • Reconcile vendor statements and resolve discrepancies promptly.

  • Maintain organized A/P files and financial records.

  • Respond to vendor inquiries and maintain positive relationships.

  • Process employee expense reports.

  • Assist with month-end closing tasks as requested.

Qualifications

  • High school diploma required; Associate degree or accounting coursework preferred.

  • 2+ years of collections, accounts payable, or accounting experience.

  • Strong communication, negotiation, and customer service skills.

  • High attention to detail and organizational skills.

  • Proficient in Microsoft Office and QuickBooks Online.

  • Ability to work independently and manage multiple priorities.

  • Professionalism and confidentiality with sensitive financial information.

Core Competencies

  • Accuracy and attention to detail

  • Problem-solving and analytical thinking

  • Customer service orientation

  • Time management and multitasking

  • Confidentiality and integrity

  • Persistence and follow-through

Pay: $ $23.00 per hour

Benefits:

  • Dental insurance
  • Disability insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • On-the-job training
  • Opportunities for advancement
  • Paid sick time
  • Paid time off
  • Vision insurance

Work Location: In person

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