HR Administrative Assistant: Sal

Position Highlights:

• Lifestyle: Sandusky was voted "Best Coastal Small Town in America". You will have the opportunity to enjoy living and working in this growing area along the beautiful shores of Lake Erie.
• Work/life: You will find support to help you manage your personal life while building a career.
• Employee-centric: Tuition reimbursement, loan forgiveness, comprehensive major medical, dental and vision insurance, paid time off, 401(k), health and wellness offerings, monthly employee events, and more.

About Firelands Health:

Our goal at Firelands Health is to be the best & preferred independent healthcare employer for the Sandusky Bay region.

Firelands Health is the area's largest and most comprehensive resource for quality medical care. We are "big enough to care for you, and small enough to care about you". We are locally managed and governed as a not-for-profit healthcare facility, serving the counties of Erie, Ottawa, Sandusky, and Huron, covering a regional service area with over 300,000 residents. Our mission is to provide excellent healthcare, promote community wellness, and improve the lives we serve.

Our Core ACE Values:  Attitude: We choose to be positive and inclusive every day. Commitment: We are committed to exceed the expectations of those we serve. Enthusiasm: We will work passionately to make a difference.

• Assists in the organization and implementation of the annual flu vaccination campaign including scheduling committee meetings, creating the vaccination schedule, making announcements to employees, attending and assisting at flu clinics, and transporting flu cart to vaccination locations.
• Assists with verifications of employment, verbal and written, ensuring written documentation is attached to the employee's electronic HR file.
• Manages the Fresh Ideas program and Fresh Ideas Action Register.  Responsible to obtain responses to the employee suggestions.  Keeps Action Register up-to-date, and follows-up on items that need to be completed.  Ensures the Fresh Ideas monthly publication is available to employees on the Human Resources intranet page.
• Reviews documentation for attendance and counseling statements, verifies accuracy, records in the HRIS system, and electronically files in the employee's electronic file. Obtains signature from Vice President.  Coordinates all Performance Improvement Plan follow-up to ensure documentation is complete and timely.
• Acts as Recording Secretary for the Human Resources Department.  Establishes the monthly meeting schedule.  Ensures agenda, handouts and sign-in sheet are available at each meeting.  Completes annual rounding schedule for HR staff.  Maintains the updated list of HR staff members including phone numbers.

• Responsible for contributing to the department and organizational strategic initiatives.
• Assists with daily distribution of the Human Resources Department mail.
• Updates the Leadership Team list for CEO review.
• Mails new hire and 1st year anniversary cards for the VPHR.
• Performs a variety of general office support duties: copying, scanning and faxing of documents, distribution of correspondence and packages received in the human resource department.
• Assists the HRIS Administrator with creating employee ID badges and with management of the ID database.
• Manages name changes in HRIS and ensuring supporting documentation is received and on file.
• Assists with the tenure recognition program and distributes monthly anniversary certificates. 
• Maintains the Firelands Health Discount Guide.  Acts as the point of contact for all vendors.  Mails/emails discount renewals to vendors annually.  Distributes (email blast) announcements of new vendors or special discounts.
• Maintains a list of rental properties for Firelands.  Distributes the list of the recruiters and medical education.
• Submits documentation of educational programs, payment, and completion certificates for reimbursement through Ohio Means Jobs. 
• Assists in Human Resource policy and procedure planning/review as requested; interprets policies and answers or refers questions as appropriate. 
• Participates in department performance improvement activities as assigned and attends required training.
• Update and post the Firelands Health birthday list and creates the Announcement posting for "new arrivals" and new hires.
• Reviews nursing students for approval of clinical rotations.
• Mails sympathy cards to associates who have lost family members.
• Available on special projects as needed and performs other duties, as assigned.

Knowledge, Skills And Abilities

• Associate's degree required including coursework in office duties or related experience; a minimum of 3 years' human resources, healthcare-related experience or relevant work experience required.
• A minimum of 2 years executive secretarial/administrative experience or equivalent preferred.  Secretarial experience must include utilization of a personal computer and software such as Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Survey Monkey.
• Solid knowledge and use of proper spelling, grammar, and punctuation required.  Able to draft written correspondence and verbally communicate precisely and effectively.
• Proven ability to interact effectively with people at all levels of the organization and representatives of outside agencies/firms.
• Must have the ability to work autonomously and to adapt to change while supporting the Human Resources operations.
• Ability to work in a fast-paced environment requiring multi-tasking.
• Must possess a valid State of Ohio motor vehicle operator's license and be insurable under Firelands' auto policy.  Employee must provide proof of personal automobile liability insurance coverage upon request.
• Successful completion of a one hundred eighty (180) day probationary period.