Executive Business Administrator

Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? The Global Small Medium Enterprises (SMB) team is looking for a dynamic, thoughtful, energetic Executive Business Administratorto join the team and provide high level support for two General Managers (GM).

The Global SMB segment represents 80%+ of the global workforce and 40%+ of Global GDP. Our diverse digital sales team empowers SMBs with market leading Microsoft cloud solutions to achieve customer success and measurable impact.

As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

This role will support the GM of our Strategy & Business Operations team and the GM of our SMB Growth & Ecosystem Innovation team. You will work in close partnership with both teams, a cohort of GSMB Executive Admins, and other key stakeholders across Microsoft.

We seek candidates with considerable organizational, interpersonal and communication skills along with the ability to work independently and professionally at the Microsoft executive level. The ability to work successfully under pressure within short time constraints in a fast-paced team environment, build and maintain effective working relationships, accommodate diverse working styles in addition to attention to detail, problem-solving skills, and the ability to maintain strict confidentiality are essential to success in this role. If you thrive in a fast-paced and dynamic work environment, enjoy supporting global teams, and are passionate about your role as a business support professional – we'd like to learn more about you.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

• Provide calendar management across multiple time zones and serve as a gatekeeper for your manager's schedule by anticipating conflicts, prioritizing engagements, and ensuring efficient time management.
• Arrange travel plans for your manager, including preparing comprehensive itineraries, overseeing all logistical aspects while ensuring all required international travel documentation is obtained.
• You'll showcase leadership by demonstrating executive presence, fostering high standards and team success.
• Execute business cadence by coordinating scheduling and managing meeting logistics according to the team's ROB.
• Cultivate solid relationships with stakeholders across multiple organizations to support the leader's and team's objectives.
• Coordinate logistics and provide onboarding support for new employees and vendors, acting as the primary point of contact.
• Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes.
• Maintains and manages up-to-date space-management processes and team space.
• Support budgeting, procurement, and invoice processing to assist with financial tracking and compliance.
• Serve as the first point of contact for internal and external stakeholders, responding to inquiries and facilitating communication.
• Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during demanding situations.

Embody our culture and values

Required Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

• Proven expertise in managing complex calendars, including scheduling meetings, coordinating events, and resolving conflicts across multiple time zones and stakeholders

• Ability to come into the office if needed for events/meetings, specifics to be agreed upon with your manager.

• Fluent in English and Spanish

Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 2+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Experience managing sensitive and/or confidential information with discretion, professionalism and integrity.
• Experience in collaborating with cross-functional teams, including Executives, Executive Business Administrators, and key business partners.
• Prior Microsoft experience preferred.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $ $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $ $57.88 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: US corporate pay information | Microsoft Careers

Microsoft will accept applications for the role until October 17, 2025.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.