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Job Summary

The Safety and Risk Management Manager is responsible for coordinating and administering the organization's safety, security, emergency preparedness, and workers' compensation programs to ensure regulatory compliance, risk reduction, and employee well-being. This role collaborates with leadership, the people and culture team, and external partners to manage incident response, injury prevention, emergency planning, and workers' compensation claims processes. The position provides hands-on leadership and operational oversight while supporting organizational risk management and continuity objectives.

Essential Functions

Safety, Security and Compliance:

• Develops, implements, and maintains safety, security, and emergency preparedness policies and procedures in collaboration with management.

• Ensures compliance with federal, state, and local safety, security, and workers' compensation laws, regulations, codes, and rules, including OSHA requirements.

• Oversees OSHA recordkeeping, reporting, and regulatory documentation.

• Conducts safety inspections, audits, and risk assessments to evaluate compliance and program effectiveness.

• Reviews accident, incident, and near-miss reports; ensures adequate investigation and recommends corrective and preventive actions.

• Identifies and mitigates workplace hazards, unsafe conditions, and security risks.

• Ensures safety policies and training to address staff, volunteers, fosters and the public as applicable.

• Stops operations or activities that pose an imminent risk to employees, visitors, or equipment. Emergency Preparedness and Response:

Emergency Preparedness and Response:

• Reviews, analyzes, and maintains emergency preparedness, evacuation, and response plans; recommends improvements to enhance safety and effectiveness.

• Identifies and mitigates workplace hazards, unsafe conditions and facility risks.

• Drafts and maintains facility emergency preparedness plans in compliance with OSHA, EPA, and applicable fire codes; submits plans to regulatory agencies when required.

• Plans, coordinates, and facilitates emergency drills, evacuations, and safety meetings.

• Develops and maintains emergency communication protocols, including contact trees and response hierarchies.

• Inspects evacuation routes and exits to ensure accessibility and compliance.

• Monitors work environments for conditions requiring activation of emergency procedures.

• Directs or assists with emergency response and evacuation efforts in coordination with leadership or in the absence of the facility manager.

Workers' Compensation and Injury Management:

• Coordinates the timely processing of workers' compensation claims in collaboration with HR, claims administrators, insurers, and departments.

• Reviews and evaluates accident and injury reports for accuracy, completeness, and adequacy of investigation.

• Reviews medical reports, witness statements, and investigation documentation to determine appropriate claim handling and benefit continuation.

• Ensures timely processing and authorization of medical bills and temporary total disability benefits based on proper documentation.

• Maintains workers' compensation records, documentation, and required state and federal filings.

• Identifies injury trends, root causes, and unsafe conditions through claim and incident analysis; communicates findings and prevention strategies to management.

• Provides training and guidance to departmental staff on workers' compensation procedures, accident reporting, return-to-work documentation, and regulatory requirements.

• Assists with return-to-work coordination and injury management initiatives to reduce lost time and claim costs.

• Maintains liaison with medical providers, claims administrators, legal representatives, and regulatory agencies as appropriate.

Environmental Health, Hazardous Materials, and Regulatory Compliance:

• Oversees hazardous waste management programs, including identification, handling, storage, disposal, reporting, and required licensing in compliance with EPA, state, and local regulations.

• Ensures compliance with biohazard safety standards, including bloodborne pathogens, biohazardous waste, and biohazard water systems, as applicable to shelter operations.

• Coordinates radiation safety compliance and licensing (if applicable), including monitoring, documentation, inspections, and liaison with regulatory agencies.

• Maintains required environmental, hazardous waste, biohazard, and radiation permits, licenses, and reporting documentation.

• Serves as organizational liaison with environmental health agencies, environmental consultants, and regulatory inspectors.

• Develops and maintains written plans and procedures related to hazardous materials, biohazard exposure, and radiation safety.

Training, Communication and Administration:

• Develops, delivers, and coordinates employee training on safety, security, emergency preparedness, and workers' compensation procedures.

• Reviews and updates training materials to ensure regulatory compliance and effectiveness.

• Communicates safety, injury prevention, and emergency information across the organization.

• Assists with budgeting, forecasting, and resource planning related to safety, emergency preparedness, and workers' compensation programs. Other duties as assigned.

Additional Responsibilities:

Schedule and Attendance:

• Position is required to work onsite at least two days per week, and it is eligible to work remotely based upon agreement with the role's manager.

• Regular, predictable attendance, punctuality, and availability to work during operational hours.

• Attend and participate in regular team meetings and 1:1 meeting with direct leader.

• May be required to work at a different site based on department needs.

• May be required to attend occasional off-site meetings and events.

• Engage in mission-related activities as appropriate.

Work Environment:

• Primarily office-based with occasional exposure to animal shelter environments.

• Potential exposure to animal-related conditions such as scratches, bites, odors and noise.

• Exposure to zoonotic diseases and pests, such as fleas and ticks, in shelter settings.

• Potential exposure to hazardous materials, biohazards, or regulated substances managed under established safety protocols

Experience:

• Associate's degree in Safety, Emergency Management, Environmental Health, Business Administration, Human Resources, or a related field required. Bachelor's degree preferred.

• Minimum of five years of experience in workplace safety, occupational health, emergency preparedness, and/or workers' compensation coordination; or equivalent combination or education and experience.

• Experience reviewing injury reports, medical documentation, and regulatory filings preferred.

• Experience with hazardous waste management, environmental health compliance, biohazard safety, or radiation safety programs preferred.

• Relevant certifications (e.g., OSHA, CHST, CSP, ARM, CEM, or workers' compensation–related certifications) preferred. Skills:

• Strong working knowledge of OSHA regulations, workplace safety standards, and workers' compensation requirements.

• Working knowledge of medical terminology and injury management principles.

• Working knowledge of EPA regulations, hazardous waste reporting, biohazard safety standards, and applicable radiation safety requirements.

• Ability to analyze accident and claim data to identify trends and prevention opportunities.

• Ability to remain calm and exercise sound judgment under pressure.

• Effective leadership, training, and coaching skills.

• Excellent written, verbal, and interpersonal communication skills.

• Strong organizational skills with attention to detail and confidentiality.

• Proficiency with Microsoft Office Suite or similar software. Physical Demands:

• Prolonged sitting at a desk.

• Must be able to lift and carry up to 25 lbs.

• Ability to travel throughout the facility to conduct inspections, investigations, drills and training.

Emotional Demands:

• Must be comfortable with the emotional aspect of work in an animal shelter environment, including the use of humane euthanasia.

Transportation:

• Reliable transportation required. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities, and activities may change at any time with or without notice

About AHS 

Every year, Animal Humane Society provides direct care and services to help thousands of animals in need across Minnesota. 

As one of the nation's leading animal welfare organizations, AHS is transforming the way shelters care for animals and engage their communities. From innovative medical and behavior programs to investments in outreach and advocacy, we're advancing animal welfare and creating a more humane world for animals everywhere. 

Why Work Here  

• Make a difference in the lives of animals and people  
• Join a team of coworkers who love animals as much as you do  
• Work-life balance  
• Unique animal adoption benefits and discounts on veterinary care and pet supplies
• Health insurance coverage for full time staff includes the following: medical, dental, vision, health savings account, flexible spending account for health care expenses and dependent care, voluntary accident insurance; critical illness insurance; hospital indemnity insurance; employee- paid supplemental life; employee-paid accidental death & dismemberment; and long term disability insurance.
• Employer-paid benefits for full time staff includes the following: basic life insurance, basic accidental death and dismemberment insurance, short-term disability. 
• Support for student loans: we are a Public Service Loan Forgiveness qualified employer 
• Mental Health and Counseling Support: all employees have access to our Employee Assistance Program with 3 free counseling sessions per year  
• 401(k) with company match  
• Nine paid holidays for full-time staff  
• Paid floating holidays for part-time and full-time staff (up to 4 days per year based on start date)  
• Paid Time Off for part time and full time staff (amount is based on hours worked and FTE status)  
• Paid parent leave for full-time staff  

Our Organizational Commitment to Diversity, Equity and Inclusion: 

As an organization dedicated to making the world a more humane and compassionate place for animals, we know that people are at the heart of all that we do. Animal Humane Society's commitment to diversity, equity, and inclusivity is essential to our mission and shapes our culture, our work, and the services we provide. 

At AHS we embrace and honor the inherent dignity and diverse experiences of our team members, volunteers, board members, partners, clients, and visitors, regardless of race, ethnicity, religion, gender identity, sexual orientation, age, ability, or income. Working together to instill equity and inclusivity within our organization will allow us to better serve the people and animals of Minnesota, and ultimately have a positive impact on animals in our care.