Executive Admin Assistant

2 weeks ago

San Jose, California, United States Altera Full time $87,200 - $119,900
Job Details:Job Description:

About Altera

Altera is a global leader in FPGA and programmable semiconductor technologies, powering innovation across data center, communications, automotive, aerospace, and industrial markets. Our growth is accelerating, and we are seeking a highly skilled Executive Administrative Assistant to support our senior leadership team in a fast-moving, professional environment.

Role Summary

As an Executive Administrative Assistant, you will provide advanced support to senior and executive staff while ensuring professional execution of administrative responsibilities. This role requires exceptional organization, attention to detail, strong communication, and the ability to handle confidential information with discretion.

Key Responsibilities

  • Performs various administrative, organizational, financial, operational, and project-related activities in support of senior and executive level staff.

  • Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support duties.

  • Coordinates phone calls and directs inquiries to appropriate stakeholders.

  • Helps prepare for meetings and accurately records and distributes meeting minutes.

  • Provides real-time scheduling support by booking appointments, managing complex calendars, and proactively preventing conflicts.

  • Manages domestic and international travel arrangements including logistics, itineraries, and expense reports for one or more executives or managers.

  • Collects data and performs analysis to prepare reports, presentations, and documents for review by executives, committees, and boards of directors.

  • Manages and maintains accurate records, documentation systems, and databases.

  • Collaborates with administrative and operational partners to share data and insights that support budget planning and expense tracking.

  • Builds a strong administrative community, leading or supporting training and development opportunities for other administrative professionals.

Salary Range

The pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.  

$87,200 - $119,900 USD 

We use artificial intelligence to screen, assess, or select applicants for the position.

Qualifications:

Minimum Requirements:

  • 10+ years of relevant experience supporting executive-level leadership in a corporate environment, preferably in semiconductor or high-tech industries.

  • Proven expertise in executive calendar management, complex scheduling, travel coordination, and expense reporting

  • Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and workflow tools (e.g., Concur or similar).

  • Experience interacting professionally with senior leaders and external partners.

  • Strong sense of initiative with the ability to anticipate needs and exercise sound judgment.

  • Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously.

  • Experience working independently, maintaining discretion, and handling sensitive or confidential information appropriately.

Preferred Qualifications:

  • Experience supporting multiple executives simultaneously.

  • Event coordination and management for leadership meetings and team activities.

  • Understanding of budget tracking or basic financial operations.

Job Type: RegularShift:Shift 1 (United States of America)Primary Location:San Jose, California, United StatesAdditional Locations:Posting Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

  • Executive Assistant

    3 days ago

    San Jose, California, United States Arrcus Inc Full time $100,000 - $110,000

    Executive AssistantSan Jose, CA (must be on-site)About ArrcusArrcus was founded to enhance business efficiency through superior network connectivity. The Arrcus Connected Edge (ACE) platform offers best-in-class networking with the most flexible consumption model at the lowest total cost of ownership. The Arrcus team consists of world-class technologists who...

  • Admin Assistant

    13 hours ago

    San Francisco, California, United States Peregrine Team Full time

    Peregrine Team is hiring for a Admin Assistant (Legal) in San Francisco, CA. This position is a full-time, contract to hire role with full benefits and competitive pay.  About the RoleThe Admin Assistant (Legal) provides administrative and clerical support to attorneys, paralegals, and case managers to ensure the smooth and efficient operation of the...

  • Executive Assistant

    5 days ago

    San Diego, California, United States Zillennial Technologies Inc Full time

    About the RoleI'm looking for a proactive Executive Assistant whose #1 mission is to buy back my time so I can focus on strategy, relationships, and high-leverage work. This is not a "do what you're told" admin role — it's an ownership role where you will manage my time, information, and commitments, build systems, and continually take things off my...

  • Executive Assistant to CEO

    1 week ago

    San Jose, California, United States Western Digital Full time

    Company Description At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we've been doing just that—our technology...

  • Executive Assistant to CEO

    1 week ago

    San Jose, California, United States -3a6c-4f68-83c9-283b7668e75a Full time

    At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we've been doing just that—our technology helped people put a man...

  • Executive Assistant

    2 weeks ago

    San Jose, California, United States BetterHelp Full time

    Who are we and why should you join us?BetterHelp is on a mission to remove the traditional barriers to therapy and make mental health care more accessible to everyone. Founded in 2013, we are now the world's largest online therapy service, providing affordable and convenient therapy in across the globe. Our network of over 30,000 licensed therapists has...

  • Executive Personal Assistant

    1 day ago

    San Francisco, California, United States Alison Brown Placement Specialists, LLC Full time

    An early-stage venture firm is hiring an executive personal assistant to support the Founder in a highly unique role. The right candidate will work directly with the founding investor and will lead everything outside of investing, including operations, communications, systems, events, and the overall rhythm of the firm; as well as personal assistant support....

  • Growth Admin

    3 days ago

    San Marcos, California, United States The Real Estate Inspection Company Full time

    The Real Estate Inspection Company is seeking a motivated and detail-oriented Growth Admin to join our dynamic team. In this role, you will play a crucial part in driving the company's growth initiatives by supporting our marketing and business development activities. As a Growth Admin, you will be responsible for a variety of tasks that are essential to...

  • Executive Assistant

    1 week ago

    San Jose, California, United States LMG HealthCare Full time

    Job Description:The Executive Assistant assigned to the CFO and Chief of Administrative services and Chief Information systems is responsible for providing administrative support ensuring the smooth workflow and daily activities of the CFO and Chief of Administrative services and Chief Information systems, working with highly confidential information and...

  • Sr Executive Assistant

    7 days ago

    San Jose, California, United States PayPal Full time

    Proactively manages the calendar of the executive independently with no guidance. Performs administrative duties such as expenses, complex travel, distribution lists, and ordering supplies following general guidelines. May act as a delegate in internal systems on behalf of the executive. Coordinates meeting & event logistics with minimal guidance. Provides...