Senior Executive Assistant – CEO

Job Overview

A private CEO and founder based in South Florida is seeking a top-tier Executive Assistant to support both executive operations and personal management. This role is approximately 80% Executive Assistant support and 20% Personal Assistant support. The position is primarily business-focused—managing presentations, board materials, investor communications, and daily executive operations—while also handling personal responsibilities such as coordinating travel, overseeing vendors for household projects, and managing day-to-day logistics like errands and reservations.

This role is ideal for someone who enjoys working close to the decision-making process, supporting investor communications, and serving as a strategic partner to a founder.

The ideal candidate is proactive, takes initiative, is confident operating at an executive level, experienced in fast-paced environments, and comfortable balancing both business and personal responsibilities with discretion.

Candidate Profile

• Polished yet approachable; equally comfortable in the boardroom or handling personal logistics.
• Entrepreneurial mindset — sees what needs to be done and does it.
• Comfortable with changing priorities and multiple active projects.
• Maintains absolute discretion and loyalty.
• Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.
• Experience preparing materials for investors, board members, and senior business stakeholders preferred.
• Thrives in founder-led, high-growth environments.

Executive Support

• Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs.
• Prepare and proofread presentations, investor decks, and board materials.
• Support investor relations by coordinating communication, preparing briefing notes, and ensuring accuracy of investor-facing documents.
• Coordinate travel logistics, meeting agendas, and itineraries (domestic and international).
• Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives.
• Draft correspondence, reports, and summaries with precision and professionalism.
• Support special projects across multiple business entities.
• Experience in private equity, venture capital, investment, or high-growth entrepreneurial environments is a plus.

Personal & Household Support

• Coordinate personal travel, family events, and vacations.
• Oversee household vendors and contractors (electrical, landscaping, maintenance, etc.).
• Handle errands such as dry cleaning, grocery deliveries, and local appointments.
• Maintain household budgets, schedules, and contacts when needed.
• Manage online orders, reservations, and occasional property-related projects.

Qualifications

• 7+ years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment.
• Experience interacting with or supporting investors, board members, or financial stakeholders strongly preferred.
• Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred).
• Exceptional communication, writing, and organizational skills.
• Proven ability to manage multiple priorities with calm and efficiency.
• High level of emotional intelligence, professionalism, and confidentiality.
• Manage all matters — personal and professional — with absolute discretion, judgment, and sensitivity.
• Anticipate needs and resolve issues proactively without needing step-by-step direction.
• Bachelor's degree preferred but not required; experience and discretion carry more weight.
• Local to South Florida with reliable transportation.

Job Type: Full-time

Pay: $110, $120,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person