Legal Secretary

7 hours ago

Los Angeles, California, United States Michael Page Full time

The Legal Secretary will provide essential administrative and secretarial support to a team of attorneys, ensuring the smooth operation of daily legal tasks in a fast-paced litigation firm. This role requires e-filing experience, docketing experience and experience creating TOAs and TOCs

Client Details

This opportunity is with a boutique litigation firm. The firm has locations across the US and is currently hiring for a Litigation Legal Secretary in their LA office.

Description

  • Prepare and submit electronic court filings (state and federal), ensuring accuracy, proper formatting, and adherence to all jurisdiction‑specific rules and deadlines.
  • Manage and maintain docketing calendars, tracking key dates, court deadlines, hearing schedules, and ensuring attorneys are updated proactively.
  • Create, format, and finalize Tables of Authorities (TOAs) and Tables of Contents (TOCs) for briefs and complex legal documents.
  • Draft, proofread, and revise correspondence, pleadings, motions, and other legal documents with a high level of detail and accuracy.
  • Manage attorneys' schedules, including coordinating meetings, court appearances, and travel arrangements.
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.
  • Maintain and organize case files, both electronic and physical, ensuring easy access to critical information.
  • Assist in billing processes, including time entry and invoice preparation.
  • Conduct basic legal research and retrieve necessary documents from online databases.
  • Provide general administrative support, such as photocopying, faxing, and ordering supplies.
  • Ensure compliance with firm policies and confidentiality standards at all times.

Profile

A successful Legal Secretary should have:

  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • 3+ years of litigation experience
  • Experience with state and federal e-filing
  • Experience with docketing/calendar management
  • Experience managing a team of attorneys as the sole Legal Secretary
  • Experience creating TOCs and TOAs
  • Knowledge of legal terminology and procedures, with experience in a Am Law 100 firm
  • Strong organizational and time-management skills to handle multiple tasks efficiently.
  • Excellent written and verbal communication abilities.
  • High level of discretion and professionalism in handling confidential information.
  • Ability to work effectively both independently and as part of a team.

Job Offer

  • Competitive salary in the range of $85,000 to $115,000 annually, based on experience.
  • Comprehensive benefits package, including health insurance and retirement plans.
  • Opportunity to work within a law firm setting
  • Collaborative and professional work environment in Los Angeles.
  • Potential for career growth and skill development.

If you are a detail-oriented professional looking to advance your career as a Legal Secretary in Los Angeles, we encourage you to apply today

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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