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Fleet Manager

2 weeks ago

Bend, Oregon, United States Adventure Medics Full time
EXPERIENCED . ADVENTUROUS . RELIABLE .

Adventure Medics

Event Medical, Wildland Fire, Ambulance Transport, Medical Classes and Emergency Services

Adventure Medics is seeking a proactive, detail-oriented Fleet Manager to oversee and optimize our vehicle fleet operations. In this role, you'll ensure our vehicles are safe, reliable, and cost-effective while supporting the teams who depend on them every day. You'll be a key partner to our operations team, balancing day-to-day fleet needs with continuous improvements, and helping foster a culture of accountability, teamwork and care for our equipment and each other.

If you thrive at the intersection of logistics, maintenance, and strategic planning - and enjoy improving systems that keep operations moving - we'd love to hear from you.

Adventure Medics is a dynamic company that supports events, hospitals, and wildland fire operations across the western U.S. We're building something different—and we want a Fleet Manager who's just as unique.

Role and responsibilities:

The following list contains the core roles and responsibilities of the Fleet Manager. This list is subject to change and additional duties may be assigned as necessary by supervisor.

  • Manage all mechanical/fleet equipment including vehicles, trailers, UTV/ATV, motorcycles, bicycles, small engines, mechanical tools, and farm equipment
  • Perform and/or schedule rolling maintenance on all mechanical equipment
  • Assist all divisions with troubleshooting mechanical failures, repairs, and deployment of mechanical equipment
  • Carry manager on-duty Fleet phone and be available for after-hour emergency calls and assistance.
  • Maintain, pursue, and organize all fleet documentation, registrations, licenses, and insurance
  • Manage Samsara and Fleetio applications
  • Arrange transport of fleet vehicles to wildland fire incidents, events, and satellite stations
  • Manage a team consisting of one full-time mechanic and one full-time assistant
  • Instruct and lead training on mechanical/fleet equipment during orientation
  • Write and distribute Standard Operating Guidelines in relation to fleet equipment
  • Maintain and distribute fleet fuel cards
  • Maintain or assist local station supervisor in maintaining fleet maintenance space at satellite stations
  • Upload receipts and track invoices via Quickbooks
  • Collaborate with all divisions for fleet, equipment, and project priority needs
  • Perform shop and station duties such as light construction, trailer or vehicle improvement projects, mechanical maintenance of shop related equipment/fixtures, cleaning, driving, and other general maintenance
  • Have a good understanding of Office 365, Adobe, and filing systems.
  • Develop and maintain relationships with vendors
  • Assist full-time mechanic with vehicle repairs, uplifting of vehicles, maintenance, and services of all company equipment
  • Work in collaboration with assistant and mechanic for supply, part ordering, and general inventory maintenance.
  • Monitor and respond to all Slacks, emails, and phone messages in a timely manner
  • Coordinate and assist with all season equipment changes, i.e. washer fluid, fuel additive, tire changes, adding winter gear
  • Manage rental fleet account
  • Coordinate and participate with Safety committee in all vehicles, equipment, or shop safety issues and resolutions
  • Be approachable and non-judgmental with staff members to maintain confidence in their ability to report issues or failures without reprisal.

Secondary Role and responsibilities:

  • Fill in for other divisions when necessary and applicable
  • Cover event medical deployments
  • Assist with teaching CPR/FA, WFA, and assorted medical classes

Qualifications and skills:

  • Valid driver's license with clean driving record
  • Knowledge of DOT vehicle requirements and compliance
  • Strong organizational and time-management skills
  • Experience working in a shop or on vehicles in a professional setting
  • Willing and able to teach others
  • Ability to lift and move equipment (50+ lbs.)
  • Comfortable with computers and learning software
  • Comfortable driving all types of company equipment including motorcycles, UTVs, trucks and trailers, tractors, and heavy equipment
  • Motorcycle endorsement preferred
  • Knowledge of emergency response systems preferred
  • Understanding of EMS equipment and vehicle usage preferred

The pay range for this role is:

58, ,000 USD per year(Bend Headquarters)