Parts Room Clerk

The Parts Room Clerk is responsible for the operation of the computerized maintenance management system, including administration of work orders, preventive maintenance logs, parts procurement, parts inventory and reporting processes. The Parts Room Clerk must work closely with the maintenance team to develop and maintain equipment logs, preventive maintenance schedules, job plans, spare parts listings, and vendor lists. Position is responsible for maintaining accurate records of all items maintenance storeroom stock and ensuring that all inventories are maintained at necessary levels.

Monitors and maintains maintenance parts inventory at appropriate levels

• Orders, receives, unpacks, checks, stores, and tracks merchandise specifically related to equipment/facility maintenance spare parts and supplies
• Sorts, organizes, and marks items with identifying codes
• Performs routine analysis of inventories, cycle counts, and makes adjustments as needed
• Stores materials in bins, on the floor, on shelves, or in racks and may be required to lift heavy cartons of various sizes
• Communicates closely with Maintenance Manager as it relates to KPIs and financial targets
• Communicates with vendors and manufacturers on a regular basis for the procurement of goods, warranty returns, and other equipment control processes
• Provide excellent customer service. Assists with placing orders and handling outgoing shipments, answers questions and solves related problems.
• Performs some general office duties such as filing, making copies, sending faxes, answering phones, etc.

Maintains records of maintenance storeroom stock

• Utilizes personal computer and MP2 to input data regarding inventory, equipment, job plans, maintenance schedules, work orders, and other items
• Compiles reports and maintains accurate maintenance records for the department

Performs additional duties as assigned. Supports operations as needed.

Role Contribution Level

This position is an individual contributor role. The position requires the incumbent to execute tasks in a safe and efficient manner and establish a positive work environment. The position requires completing tasks within a defined period of time. The incumbent must collaborate with teammates, effectively manage personal time, demonstrate personal responsibility, and respect others' time.

Knowledge, Skills, and Abilities; Education; and/or Work Experience Requirements:

Education and Work Experience

• Experience in manufacturing or inventory management experience
• Forklift experience is preferred

Knowledge, Skills, and Abilities

• Familiar with CMMS, inventory tracking and tagging systems
• Interpersonal skills
• Knowledge of Windows applications including Excel and Word
• Communication skills
• Listening skills
• Organizational skills
• Computer skills
• Ability to perform basic operations using whole numbers, common fractions, and decimals
• Ability to read and comprehend written material
• Ability to listen and understand information and ideas presented through spoken words and sentences
• Ability to design and implement plans
• Knowledge, skills, and abilities consistent with the essential duties and responsibilities

Physical Requirements and Working Conditions:

Physical Requirements

• Must be able to walk and stand for a prolonged period of time
• Must be able to use hands, arms, and fingers to handle, feel, and reach
• Must be able to sit, stoop, kneel, crouch, or crawl
• Must be able to climb or balance
• Must be able to frequently lift and/or move up to 10 pounds
• Must be able to occasionally lift and/or move up to 50 pounds
• Must be able to work on docks while exposed to the elements