Executive Assistant/Office Administrator

Executive Assistant / Office Administrator

Noble 33 is a hospitality and lifestyle company with an ever-evolving lineup of unique, social dining restaurants across the U.S. and abroad. Our portfolio includes Toca Madera, Casa Madera,Sparrow Italia, Meduza Mediterrania, and 1587 Prime— each concept known for delivering elevated, high-energy dining experiences that blend exceptional cuisine with vibrant atmosphere and design.

Driven by creativity, collaboration, and excellence, Noble 33 continues to expand while maintaining a culture rooted in innovation and hospitality. Our corporate team supports the strategic growth and operational excellence of our brands, ensuring every guest experience reflects the standard of excellence that defines Noble 33.

Overview:

The Executive Assistant/Office Administrator provides high-level administrative support to the CFO and ensures smooth operations of the corporate office. This role requires a proactive, organized, and detail-oriented professional capable of managing complex schedules, supporting financial and operational functions and coordinating internal and external communications. The ideal candidate thrives in a fast-paced environment, maintains confidentiality, and acts as a trusted liaison for leadership and staff.

Key Responsibilities:

Executive Support:

• Manage the President /CFO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and review presentations, reports, and correspondence.
• Serve as a point of contact between the President/CFO and external stakeholders.
• Organize and maintain confidential documents and records.
• Coordinate company meetings, events and board materials.
• Assist with expense reports, invoicing and budget tracking
• Support President/CFO with data collection, reporting and financial documentation.
• Collaborate with finance and operations teams to ensure smooth workflows and accurate record-keeping.

Office Administration:

• Oversee daily office operations, ensuring a well-organized and efficient environment.
• Manage office supplies, equipment and vendor relationships.
• Support onboarding of new corporate staff.
• Draft and proofread internal communications.
• Coordinate cross-departmental projects and follow ups.
• Serve as a liaison for internal and external inquiries, escalating issues when necessary.

Qualifications:

• Bachelor's degree in business administration, Finance or a related field, or an equivalent mix of experience and education.
• 3+ years of experience supporting executive leadership, preferably in finance or corporate environments.
• Exceptional organizational, time management, and multitasking abilities.
• Strong interpersonal and communication skills with the ability to present ideas clearly verbally and in writing.
• Excellent interpersonal, negotiation, and conflict resolution skills, and a desire to collaborate well as part of a team.
• Acts with integrity, professionalism, and confidentiality in all situations.
• High proficiency with Microsoft Office Suite; experience with project management or finance software is a plus.
• Innovative problem-solving skills and the ability to make quick, effective decisions.
• Ability to prioritize multiple projects and tasks to ensure timely delivery of high-quality deliverables.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 50 pounds at times.

Benefits
:

• Medical/healthcare insurance, dental, vision;
• Employee dining discount;
• Paid time off;

Location and Schedule:

• Monday to Friday in office | 9AM – 6PM
• Location: Plano, TX

Americans with Disabilities Act (ADA):

The above statements describe the principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.

Equal Employment Opportunity (EEO) Statement:

Noble 33 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Noble 33 participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.