Administrative Services Manager I

Key Responsibilities

Team Leadership & Support

Lead a unit or team of contract analysts, giving guidance, training, direction, and hands-on support.

Help schedule, assign, and monitor work for team members, ensuring completeness, accuracy, and alignment with departmental standards.

Provide performance feedback and input to senior leadership on team member evaluations.

Estimate staffing, equipment, and materials needed for projects or jobs.

Contracts, Compliance & Oversight

Prepare summary reports on contractor performance based on inspection and review documents.

Conduct desk reviews and in-field inspections of contracted services to verify contract standards are met consistently.

Perform contracting feasibility and cost-analysis studies; prepare reports and recommendations.

Participate in negotiation of complex contract terms, amendments, and agreements.

Engage in legal research of applicable laws/regulations, assess legislative changes' impacts, and consult with legal counsel as needed.

Advise operational teams regarding contractual or funding issues and resolve disputes with contractors.

Ensure contractor compliance with requirements such as licensures, insurance, and applicable ordinances (e.g. Living Wage, Jury Duty).

Recommend policies, procedures, forms, and tools to streamline contract development.

Continuous Improvement & Strategy

Identify areas for process improvement in contracting and administrative operations.

Collaborate with leadership on planning and implementing policy changes.

Track trends, risks, and compliance issues; provide data and insights to guide organizational decisions.

Qualifications
Required

Bachelor's degree in public administration, business, law, or a related field (or equivalent experience).

Several years of experience in contract administration, procurement, compliance, or a similar field.

Prior supervisory or team leadership experience.

Strong analytical, negotiation, and problem-solving skills.

Ability to conduct legal research, interpret regulations, and apply them in operational contexts.

Excellent communication (written & verbal) and interpersonal skills.

Strong attention to detail, time management, and ability to balance multiple priorities.

Proficiency in Microsoft Office or similar tools; experience with contract management or compliance software a plus.

Preferred
Experience in the nonprofit sector or public contracting environment.

Familiarity with local, state, or federal contracting laws.

Experience with audit preparations, reporting, and compliance oversight.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.