HR Records and Systems Lead

Title: HR Records and Systems Lead - Possible Hybrid

Employee Classification: Sr HR Generalist

Campus: University of North Texas - System Administration

Division: SYS-Human Resources

SubDivision-Department: SYS-Human Resources

Department: SYS-Human Resources-910600

Job Location: Denton

Salary: Commensurate with experience

FTE:

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at

Department Summary

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

Position Overview

The Human Resources Records and Systems Lead is responsible for managing, auditing, and maintaining confidential employee records and HR data in compliance with UNT System policies, state and federal regulations. This role leads functional and technical systems initiatives to ensure data integrity within HR systems, supports reporting requirements, and oversees records retention activities. As a member of the team, this role collaborates with payroll and HR staff and serves as a resource for internal and external inquiries related to employee records and data.

Minimum Qualifications

Bachelor's degree in related field and three (3) years of human resources experience or any equivalent combination of education, experience, and training.

Knowledge, Skills and Abilities

• Knowledge of HR principles, practices, and policies.
• Ability to utilize Microsoft Office and HRIS systems.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Skills in problem-solving, decision-making, and conflict resolution.
• Skills in project management, organization, and prioritization.
• Skills in data analysis, reporting, and presentation.
• Ability to coach and mentor others to enhance their performance and potential.

Job Duties

• Maintain and manage personnel records, ensuring compliance with policies, and applicable state and federal laws.
• Ensure completeness, proper storage, organization, and retrieval of employee personnel files, using document imaging software to scan and index files as needed.
• Enter, verify, and update employee data in applicable systems; identify discrepancies and manage or coordinate corrections.
• Manage electronic Payroll Action Request (ePAR) helpdesk and acts as a point of contact for technical assistance, providing guidance and troubleshooting assistance to end users enabling timely completion of employee record updates.
• Serve as a key technology tester for HRIS patches, updates, and enhancements before production release.
• Assist with data analysis needs, surveys, and creation of standard and ad-hoc reports to include internal and external reports and administrative reporting requirements.
• Process personnel actions, quality assurance reviews, and data- and records-purging processes for compliance with laws, regulations, and policies.
• Provide guidance to faculty and staff on HR record-related inquiries and partner collaboratively with a variety of stakeholders across the organization to support cross-functional records-related initiatives and provide training and technical assistance for systems and processes.
• Coordinate fulfillment of employment verification, public information, and other employee records requests and inquiries ensuring timely, responsive service.
• Perform other duties as assigned.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.