Payroll Specialist

Aderant is a global industry leading software company providing comprehensive business management solutions for law firms and other professional services organizations with a mission to help them run a better business. We are motivated by a collective desire to drive the legal industry to the forefront of innovation. With over 2,500 clients around the world, including 95 of the top AmLaw 100 firms, we are changing the outside perception of the legal sphere; where there was once resistance to modernization, we are creating a culture that embraces new ideas and technology.

At Aderant, the "A" is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the "A". We bring the "A" to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward.

Our people are our strength.

Role Description:

The Payroll Specialist ensures payroll is processed with speed, accuracy, and exceptional attention to detail. This role serves as a key liaison between employees, internal partners, and external payroll vendors to ensure payroll outcomes reflect company-specific pay policies and regulatory requirements. The Payroll Specialist plays a vital role in maintaining the integrity of payroll data, supporting system improvements, and ensuring compliance across all jurisdictions where Aderant operates—primarily the United States and Canada, with exposure to global payroll processes.

Responsibilities:

• Accurately process multi-cycle payrolls, ensuring timeliness and compliance with company policies.
• Audit employee pay records and reconcile payroll totals across departments, locations, countries, and business units.
• Manage payroll adjustments, off-cycle payments, final pay, and corrective entries as needed.
• Serve as the primary point of contact for payroll-related inquiries, providing exceptional support to employees and managers.

• Act as liaison with third-party payroll vendors to ensure accurate and efficient payroll operations.
• Support payroll system implementations, integrations, and upgrades, including testing and validation.
• Demonstrate expertise in Workday and UKG payroll, time, and absence modules, assisting with configuration updates and troubleshooting.

• Interpret and apply company pay policies, including vacation, flexible time off, leaves of absence, disability, workers' compensation, union agreements (if applicable), tax withholding rules, and other pay-related regulations.
• Ensure correct calculation and application of all earnings, deductions, and tax withholdings.
• Verify ongoing compliance with federal, state/provincial, and local payroll requirements; remain current on legislative changes affecting payroll.

• Assist with internal and external audits, including workers' compensation reviews, tax filings, and statutory reporting.
• Prepare, analyze, and reconcile payroll reports for Finance, HR, and leadership.
• Document payroll processes and procedures; recommend improvements for efficiency, accuracy, and compliance.
• Support training of payroll team members and act as backup for specialized tasks, including sales commission calculations, stock option exercises, or SEC-related documentation as assigned.

• Collaborate with global HR and Finance partners to support payroll needs outside the U.S. and Canada, ensuring accurate data transfer and vendor coordination.
• Maintain understanding of global payroll variances, requirements, and timelines.

• Oversee absence and leave processing, ensuring accurate accruals, pay outcomes, and compliance with U.S. and Canadian leave regulations.
• Partner with Benefits and HR teams to ensure accuracy of payroll-related benefit deductions, employer contributions, and enrollment changes.

• Proven experience in payroll processing, preferably in a multi-state and cross-border (U.S. and Canada) environment.
• Strong working knowledge of Workday and UKG (Ultimate Kronos Group) systems.
• Solid understanding of payroll regulations, tax reporting, and statutory compliance.
• Strong analytical and auditing skills with exceptional attention to detail.
• Ability to manage confidential information with integrity and professionalism.
• Experience supporting global payroll operations is highly preferred.
• Excellent communication and customer service skills.
• Ability to thrive in a fast-paced, deadline-driven environment