Senior Administrative Assistant

Job PostingImportant Recruitment Information for this vacancyJob Posting closes:November 13, 2025Required documents uploaded by:November 13, 2025Kansas Department of Health and Environment:Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 .KDHE does not provide sponsorships for this position.E-Verify:Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .About The PositionWho can apply: Anyone (External).Classified/Unclassified Service: UnclassifiedFull-Time/Part-Time: Full-TimeRegular/Temporary: RegularWork Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)Eligible to Receive Benefits: YesVeterans' Preference Eligible: YesSponsorship:KDHE does not provide sponsorship for this position.Compensation:Hourly Pay Range: $ $18.26Salary can vary depending upon education, experience, or qualifications.Employment BenefitsComprehensive medical, mental, dental, vision, and additional coverageSick & Vacation leaveWork-Life Balance programs: parental leave, military leave, jury leave, funeral leavePaid State Holidays (designated by the Governor annually)Fitness Centers in select locationsEmployee discounts with theSTAR ProgramRetirement And Deferred Compensation ProgramsVisit the Employee Benefits page for more information…Position Summary & ResponsibilitiesPosition Summary:The position (K0241048)The Kansas Department of Health & Environment has a Senior Administrative Assistant opening in Topeka. The Incumbent in this role will be reviewing application, reviewing documents and where the consumer is residing,review case bank, review consumers age, facilities, reviewing active case, review if consumer has been in a hospital for more than 90 days, create record for the consumer, create LTC data record, adding information to the Quarterback spreadsheet, making sure the case bank of the task and the program block has been reassigned correctly to match the unit of the selected facility, reassigning tasks when needed requesting Kare Scores, filling out the data in LTC record list.Job Responsibilities may include but are not limited to the following:Determine the correct DCF queue by reviewing the worker IDRe-assign tasks from LTC Eligibility queue to correct DCF queueAttempt to phone household to clarify Nursing facility and if not reassign to E&D eligibility for medically needy spenddown determination.Requesting KDADS and responses.Mailing KC1500 applications & creating a Slip sheet to be mailedImaging the CARE responses from KDADS, making sure that there is a task created, or an existing one is updated to new information, If IROD task is created and if it's within the timeframe, new incoming documents or follow up written correspondence task is created and journal the case.Receiving eligibility information from assessing entities, Review the case bank ID, HCBS program typeChanging case bank. Imaging 3160, PPOC, NOA & other email attachments requested to be imaged to the caseMailing KC1500 applications & creating slip sheet and adding information to the App Sent Spread Sheet reviewing the App Sent Spread Sheet dailyphone the consumer regarding the KC1500, if no case has been found, forwarded the 3160, NOAS, PPOC, etc., to KDHE. HCBS forward and or email DCF regarding FCM/ASM foster care casesIf the 3160 is for SED or TA waiver (new report of SED or TA approval) forward the information to KDHE.SEDIf case is older than 3 months, mail a KC1500 application to the consumer & journal the caseReceiving emails in the 3161 mailboxesReviewing information and making sure it matches with the case.If case is FCM/ASM then email DCF advising them of this and reply to original sender that the case has been forwarded to DCF for processing.Imaging information to each case making sure that a task is created after the imaging is completeJournaling each caseQualificationsEducation:High School, GEDLicensing & Certification:Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.Minimum Qualifications:1 year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.Preferred Qualifications:Word, Excel, PowerPoint, AccessProofreading, editing, attention to detailAbility to understand and follow directionsCustomer service experience in person and over the phoneExperience performing administrative support workPost-Offer, Pre-employment Requirements:Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at Kansas Department of Revenue - Tax Clearance Frequently Asked QuestionsRecruiter Contact InformationName:Whitney UtheEmail:Mailing Address:1000 SW Jackson St. Suite 580 Topeka, KS 66612Job Application ProcessFirst Sign in or register as a New User.Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.Start your draft job application, upload other required documents, and Submit when it is complete.Manage your draft and submitted applications on the Careers> My Job Applications page.Check your email and My Job Notifications for written communications from the Recruiter.Email – sent to the Preferred email on the My Contact Information pageNotifications – view the Careers> My Job Notifications pageHelpful Resources at:"How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"Required Documents For This Application To Be CompleteUpload these on the Careers - My Job Applications page**TranscriptsDD214 (if you are claiming Veteran's Preference)Upload these on the Attachments step in your Job ApplicationResumeCover LetterHelpful Resources at: "How, What, & Where do I Upload Documents"How To Claim Veterans PreferenceVeterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.Learn more about claiming Veteran's PreferenceHow To Claim Disability Hiring PreferenceApplicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.Learn more about claiming Disability Hiring PreferencePLEASE NOTE: The documentation verifying a person's eligibility for use of this preference shouldnotbe sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to , scanned and emailed to , or can be mailed/delivered in person to:ATTN: Disability Hiring Preference CoordinatorOffice of Personnel ServicesLandon State Office Building900 SW Jackson, Rm 401Topeka, KS 66612Equal Employment OpportunityThe State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.