Job File Coordinator

2 days ago


Charlotte, North Carolina, United States Servpro Full time $18,000 - $20,000 per year


Benefits:
  • Competitive salary
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Free uniforms


Summary The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.
Primary Responsibilities · Monitor job file status to ensure accuracy in all job file documentation daily. · Communicate daily with Production crews to ensure all required documentation is captured on site at point of task. · Maintain an accurate Work in Progress board for all active leads/projects. · Monitor and ensure all client requirements are followed. · Maintain internal and external communications with all stakeholders. · Review timestamps and other datapoints to reflect accurate reporting/KPMs. · Complete and review job file documentation for final upload and the audit process · Perform internal audit of all projects to ensure estimate captures all work performed. · Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing. · Assist other departments, as needed.   Education and Experience Requirements · High school diploma/GED is required. · Previous office/administrative skills (working knowledge of Servpro or restoration is a PLUS) · Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required. · Proficiency in using various digital tools and technologies to complete job tasks efficiently. · Experience in the restoration, construction, or insurance industry is a plus.
Physical and Work Environment Requirements This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary. 

Normal Working Hours, Additional Working Hours, and Travel Requirements  This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs. Traveling to sister facilities or HQ for training is possible. All travel needs are discussed and confirmed in advance.

Compensation: $ $20.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO, you can make a positive difference in people's lives each and every day We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy We look forward to hearing from you.



All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.


  • Data Entry Clerk

    4 days ago


    Charlotte, North Carolina, United States Job Full time $40,000 - $60,000 per year

    We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory. The company will rely on you for having...

  • Office Coordinator

    4 days ago


    Charlotte, North Carolina, United States The Baldwin Group Full time $40,000 - $70,000 per year

    The Office Coordinator will be responsible for managing administrative tasks, coordinating office events, and maintaining office supplies and equipment.The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management,...


  • Charlotte, North Carolina, United States Hendrick Motorsports Full time $40,000 - $80,000 per year

    Hendrick MotorsportsLocation: 4400 Papa Joe Hendrick Blvd, Charlotte, North Carolina 28262HMS Engine Program Support CoordinatorHendrick Motorsports, a leader in the NASCAR series, is seeking a professional and highly motivated Engine Program Support Coordinator. The successful candidate will utilize their background in administrative or business...


  • Charlotte, North Carolina, United States DPR Construction Full time $60,000 - $90,000 per year

    Job DescriptionThe Craft Coordinator works closely with all members of the project team (project managers, project engineers, superintendents and project accountants.)  Specific responsibilities include the following:Subcontracts – write contracts from completed A2 or SK RequestHelp complete project safety requirements, including the Emergency Response...


  • Charlotte, North Carolina, United States Progressive Companies Full time $45,000 - $65,000 per year

    As a Project Coordinator, you will support a dynamic team of architects and engineers by managing the flow of project information and ensuring quality, consistency, and exceptional service. You will support administrative functions across the project lifecycle, scheduling, documentation, and project coordination, while also serving as a professional presence...


  • Charlotte, North Carolina, United States Atrium Health Full time $60,000 - $90,000 per year

    Department09320 SE Medical Group Division Recruitment Administration - Physician Recruitment and MarketingStatusFull timeBenefits EligibleYesHours Per Week40Schedule Details/Additional InformationWeekdaysPay Range$ $37.30Job Profile SummaryCoordinates credentials verification and analysis activities to support appointment, reappointment and other...


  • Charlotte, North Carolina, United States HDR Full time

    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our...


  • Charlotte, North Carolina, United States NOLA Vision Marketing Full time $45,000 - $55,000 per year

    AtBizzetta, we believe in turning possibilities into opportunities and opportunities into success. As a dynamic sales firm, we specialize in empowering businesses to achieve their goals through innovative strategies, exceptional service, and unparalleled results.Position OverviewWe're looking for anEntry Level Project Coordinatorto assist with planning,...


  • Charlotte, North Carolina, United States Atrium Health Full time $60,000 - $120,000 per year

    Department09320 SE Medical Group Division Recruitment Administration - Physician Recruitment and MarketingStatusFull timeBenefits EligibleYesHours Per Week40Schedule Details/Additional InformationFully remote, Monday-FridayPay Range$ $37.30Major ResponsibilitiesEvaluates requests for applications and obtains authorization as needed. Determines appropriate...


  • Charlotte, North Carolina, United States horizon investments Full time $45,000 - $60,000 per year

    Horizon is seeking a highly organized and professional Front Desk Coordinator and Office Manager.To be successful in this position, you must have a pleasant and outgoing personality. This individual must be capable of interacting and working effectively with senior executives, departmental leads, employees throughout Horizon, as well as, external business...