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Executive Assistant

8 hours ago

Santa Monica, California, United States Wolfsdorf Rosenthal Full time

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

We're looking for a highly organized and detail-oriented Executive Assistant to support the firm's Executive Director. If you have experience in immigration support, or legal administration, this could be a fantastic opportunity for you to grow your career.

What You'll Be Doing:

  • Project management for the operations team
  • Support strategy to improve office operational efficiency
  • Produce reports and handle vendor and internal contracts
  • Work on various administrative projects as directed by leadership
  • Support in-office file production needs

Requirements:

  • Bachelor's degree
  • Experience in managing a team
  • Experience in legal admin
  • Familiarity with immigration visa types
  • Prior experience in a leadership position at a professional office setting
  • Strong writing skills with an emphasis on email correspondence in a professional work setting
  • Excellent written English and high attention to detail
  • Strong confidentiality, accuracy, and compliance skills
  • Great organizational abilities and comfort managing multiple cases/projects
  • Excellent attention to detail, organization, and follow-through with all responsibilities
  • Ability to work independently, multitask, and prioritize workload in a fast-paced environment
  • Professional presentation and effective communication skills with a variety of stakeholders, including employees and clients
  • Leadership ability to manage challenges and oversee employees
  • Proficiency with tools like Microsoft Excel, Adobe, Zoom, Salesforce experience is a plus
  • Coordinate company-wide activities and operations to ensure efficiency and compliance

Interested applicants should submit a cover letter and resume. Salary may vary based on location and experience. The expected salary range for this position is between $90,000 and $110,000 per year.

Diversity inspires excellence. WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.