Accounts Payable Specialist

4 days ago

Atlanta, Georgia, United States BARFIELD INC Full time

About the Role:

The Accounts Payable Specialist plays a critical role in managing and processing the company's financial obligations with precision and timeliness. This position ensures that all vendor invoices are accurately reviewed, approved, and paid in accordance with company policies and contractual terms. The specialist will collaborate closely with internal departments and external vendors to resolve discrepancies and maintain strong professional relationships. By maintaining detailed records and utilizing accounting software, the role supports the overall financial health and compliance of the organization.

Minimum Qualifications:

  • Bachelors degree in Accounting or Finance required.
  • Proven experience in accounts payable processing within a corporate environment.
  • Proficiency in Microsoft Office Excel for data analysis and reporting.
  • Experience using accounting software.
  • Strong attention to detail and ability to work with a high degree of accuracy.

Preferred Qualifications:

  • Experience in the aviation industry.
  • Familiarity with accounts receivable processes to support cross-functional financial tasks.
  • Experience with Quantum ERP by component control.
  • Strong organizational and communication skills to manage multiple priorities effectively.

Responsibilities:

  • Process and verify accounts payable invoices for accuracy and completeness.
  • Prepare and execute vendor payments (ACH / check run), maintain payment schedules, and resolve payment issues.
  • Enter and maintain financial data in accounting system.
  • Reconcile vendor statements and resolve any discrepancies or payment issues promptly.
  • Collaborate with other departments (for example procurement or receiving) to ensure proper documentation and approvals.
  • Prepare and maintain reports related to accounts payable transactions and aging.
  • Ensure compliance with company policies, internal controls, and regulatory requirements.
  • Assist with month-end and year-end closing activities related to accounts payable.
  • Respond to vendor inquiries professionally and provide timely payment status updates.

Skills:

The Accounts Payable Specialist utilizes their expertise in accounts payable and accounting software daily to ensure accurate and timely processing of invoices and payments. Skills in Microsoft Excel are applied to analyze financial data, generate reports, and identify discrepancies. The ability to work with a high degree of accuracy is essential to maintain the integrity of financial records and prevent errors. Additionally, knowledge of purchase order management and accounts receivable processes enhances collaboration across departments and contributes to streamlined financial operations.

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