Branch Office Administrator

2 weeks ago

Louisville, Kentucky, United States Raymond James Full time $48,000 per year

Job Overview

We are seeking a highly organized and proactive Branch Administrator to oversee the daily operations of our branch. This role is essential for ensuring efficient administrative support, managing office functions, and providing exceptional service to both staff and clients. The ideal candidate will possess strong leadership qualities and have a solid background in office management and customer service.

Hours: Monday - Friday 9:30-4:00

Location: St. Matthews

Vacation: 1 week after 6 months, 2 weeks after 1 year.

Personal/Sick time off - 5 days after 1 year.

Small office enviroment - 3 employees. Must be able to work independantly

Responsibilities

  • Oversee day-to-day branch operations, ensuring smooth workflow and adherence to company policies.
  • Manage scheduling, including calendar management for staff and meetings.
  • Use of Quick Books and Microsoft Word
  • Supervise administrative staff, providing training and development opportunities.
  • Handle vendor management, negotiating contracts and maintaining relationships with suppliers.
  • Assist with payroll processing and ensure accurate bookkeeping practices are followed.
  • Maintain organized filing systems for both physical and digital documents.
  • Provide front desk support, managing multi-line phone systems and greeting visitors professionally.
  • Collaborate with human resources on recruitment, onboarding, and employee relations matters.
  • Prepare budgets and monitor branch expenses to ensure financial efficiency.

Skills

  • Strong communication skills to effectively interact with staff, vendors, and clients.
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  • Proficiency in QuickBooks for financial management and reporting.
  • Experience in medical office management is a plus but not required.
  • Familiarity with clerical duties such as filing, data entry, and document preparation.
  • Ability to lead a team effectively while fostering a positive work environment.
  • Knowledge of training & development practices to enhance team performance.
  • Competence in schedule management to optimize resource allocation across the branch. We invite motivated individuals who meet these qualifications to apply for the Branch Administrator position and contribute to our team's success

Job Type: Part-time

Pay: $ $23.00 per hour

Expected hours: 26 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Paid time off
  • Retirement plan

Work Location: In person

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