Safety & Security Manager

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

GENERAL DESCRIPTION:

Responsible for developing, implementing, and maintaining safety and security programs to ensure a safe and compliant workplace. This role supports both field and office teams, manages safety-related documentation and systems, and plays a key role in risk mitigation and operational support.

DUTIES AND RESPONSIBILITIES:

General Responsibilities

• Develop, implement, and maintain safety and security policies and procedures in compliance with OSHA and company standards.
• Conduct regular site inspections, risk assessments, and safety audits.
• Investigate incidents and near-misses; document findings and ensure corrective actions are implemented.
• Manage and maintain the ISN database and other safety compliance platforms.
• Track and update Certificates of Insurance (COIs) and ensure vendor compliance.
• Assist with sales proposals and bid submissions, including providing safety-related documentation and support.
• Maintain accurate safety records and documentation; prepare reports for leadership as needed.
• Lead and coordinate safety training sessions for employees and contractors.
• Oversee physical security protocols for company facilities and job sites.
• Serve as the primary point of contact for emergency response planning and crisis management.
• Be available 24/7 for safety-related emergencies or escalations.
• Collaborate with operations and HR on return-to-work programs and modified duty plans.
• Support contractor management and ensure third-party compliance with safety standards.
• Lead safety meetings and actively promote a culture of safety throughout the organization.
• Manage and conduct employee training on safety procedures and expectations; oversee SDS accessibility and training.
• Serve as the main point of contact for client and internal safety concerns; attend client safety meetings as needed.
• Oversee contractor safety and onboarding processes.
• Lead Workers' Compensation claims and incident follow-up in coordination with HR.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

KEY SELECTION AND SUCCESS FACTORS

WORK EXPERIENCE:

• 5+ years of experience in safety, security, fleet, or facilities management (combination preferred)
• Demonstrated ability to manage vendors, lead teams, and execute capital projects
• Office furniture experience preferred

EDUCATION/QUALIFICATIONS:

• College degree in Occupational Safety, Safety Management or a related field strongly preferred. An additional 5 years of experience will be considered in lieu of degree with OSHA Certification
• Proficiency with ISNetworld or similar safety management platforms.
• Strong organizational skills with attention to detail and documentation accuracy.
• Familiarity with COI tracking and contractor compliance processes.
• Ability to support cross-functional teams, including operations, HR, and sales.
• Willingness to be on call and respond to emergencies at any time.

OTHER/PREFERRED:

• Ability to lead others, gain respect of all levels of employees and model safety throughout the organization
• Must be able to answer calls from alarm companies, etc during any hour and day (approximately 5-8 per month)
• Knowledge of Texas Workers Compensation rules and regulations
• Must have excellent facilitation skills
• Strong communication skills, both verbal and written
• Excellent organizational skills and strong interpersonal skills
• Proficient in Microsoft Office Suite
• Able to travel to customer and other job sites and respond to emergencies as needed
• Able to travel to customer and other job sites (approximately 5 site visits per week/5-7 days per month in Austin)

WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.  
• Weight up to 12 pounds;   Height floor to 36 inches;   Frequency up to 2 times per week
• Employee occasionally carries paper from the copy room to fill printer.  Weight up to 12 pounds;  Distance up to 300 feet;  Frequency up to 2 times per week
• Employee occasionally pushes or pulls an office chair.  Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week
• Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments.  Height   1 flight; Frequency up to 3-5 times per day 
• Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings.  Duration 45 minutes per day; Distance up to 1,500 feet per day
• Employee occasionally stands on level surfaces during interaction with customers and other personal.   Duration 30 minutes per day
• Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending.  Duration up to 7 hours per day
• Employee constantly reaches out during work at desk.  Height forward reach waist to chest; Frequency up to 30 times per hour
• Employee must rarely bend, squat, stoop, or kneel during filing tasks.      
• Employee is occasionally exposed to ambient temperatures in the warehouse.
• Work overtime as needed.