Accounts Payable Coordinator

General Summary:

Coordinates workflow for Exception Processing Team and is responsible for analytical processes such as receipt corrections, prepayment of discount invoices, potential liability in discrepancies between ordered and billed receipts, and/or filing of freight claims. Enters invoices and processes vendor account adjustment transactions to ensure a complete and accurate resolution of issues in accordance with Generally Accepted Accounting Principles, SOX Controls, merchandise vendor agreements and company policies and procedures.

Duties & Responsibilities: What major responsibilities does this position have and what percentage of time is spent on completing them?

• Handles fact-finding, analysis and problem resolution, using all available and appropriate tools, including GOLD, Infor (Lawson), Island Pacific, Freight Carrier Internet websites, on-line computer systems, and spreadsheet software. 20%
• Conducts multipart research to resolve discrepancies between POs, invoices, and/or DC receipts using all available media to ensure accurate vendor payments and account balances. 20%
• Maintains, utilizes, and/or updates batch edit reports and Accounts Payable databases for prepaid invoices, potential pricing liabilities, and/or freight claims, ensuring the integrity of the information to guarantee collection of monies due Dollar General. 15%
• Prepares, calculates, and uploads corrective adjustment transactions to the payable system, general ledger, or stock ledger. 15%
• Communicates verbally and/or in writing with coworkers, merchandising, vendors, and other internal and external contacts to verify, inform, clarify, and request information, answer vendor account- or process-related questions, and resolve vendor account discrepancies or disputes. 10%
• Analyzes vendor invoices, purchase orders and DC receivers to understand and resolve recurring vendor-related shortages, or other issues. 10%
• Prepares, analyzes, and reconciles GL accounts by period for accurate accounting. 5%
• Updates supervisor on significant workflow issues or opportunities. For example, notifies supervisor of recurring errors in work, policies and procedures, and computer-generated screens and reports. 5%

Knowledge, Skills and Abilities (KSAs): What KSAs are required to perform this job?

• Excellent oral and written communication skills.
• Excellent mathematical/computational skills.
• Superior organizational skills with ability to efficiently coordinate and prioritize ones own work, the work of others, and meet department quantity and quality standards of production.
• In-depth knowledge of accounting and retail industry, including an understanding of the order-shipping-billing-receiving cycle
• Ability to analyze and resolve specific, sometimes complex, vendor-related accounting and payment exceptions or problems, interacting with the vendors, Freight Carriers, Merchandising, Transportation/Logistics and Distribution Departments as well as other areas of Dollar General, as may be required.
• Inquisitive with the ability to think creatively to resolve issues that fall outside of normal procedures.
• Knowledge of and skilled in the use of personal computers, including the use of the Internet, standard e-mail, spreadsheet and word processing software packages such as Microsoft Outlook, Excel and Word.
• Ability to collaborate with different levels of management and build consensus.
• Customer service driven with the ability to be a team player.
• Self-motivated and dependable.

Work Experience &/or Education: What are the minimum education and/or experience requirements necessary to perform this job?

Associates Degree in Business or Logistics and a minimum of two years of experience in a Transportation or Accounts Payable environment is preferred; equivalent education and/or related work experience considered.