Project Accounting Coordinator

Job Title: Project Accounting Coordinator

Job Description

This position involves preparing fee proposal templates, draft contracts, and subcontracts for review. You will ensure that projects adhere to contract language and requirements, issue and track project amendment documentation, and coordinate reviews. Additionally, you will develop Work Breakdown Structures (WBS) and Project Authorization forms, including budgets and client invoicing requirements. Assisting the project manager with processing subconsultant invoices through the project accounting system is also a key part of the role.

Responsibilities

• Monitor project financials, including variance, revenue, budgets, and Work in Progress (WIP).
• Follow up on revenue variance issues and revenue recovery.
• Serve as a liaison between internal staff, suppliers, and clients, effectively communicating on behalf of Project Managers.
• Conduct pre-bill reviews with Project Managers as necessary.
• Participate in monthly project review meetings and collaborate with Business Operations teams.
• Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

Essential Skills

• Experience with change orders, contract, invoicing, Deltek, BST, and Vantagepoint.
• Must be proficient in creating pivot tables and Vlookups in Excel.
• Proficient within Deltek, BST, or Oracle.

Additional Skills & Qualifications

• Deltek Vantagepoint is a plus.
• Experience being part of an ERP implementation, preferably Vantagepoint.
• 3+ years of experience entering invoices.
• 3+ years of experience drafting contracts and subcontracts.
• 3+ years of experience preparing proposal templates.
• 3+ years of experience with change orders.
• Experience working for an engineering or architectural firm with revenue over $150 million.

Work Environment

This is a fully remote position; however, candidates must be located in the Central or Eastern Time Zone. The company is known for having a great culture, and feedback from previously placed employees is overwhelmingly positive.

Pay and Benefits

The pay range for this position is $ $42.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 26, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.