Bookkeeper / Administrative Assistant

2 weeks ago

Pasadena, California, United States Trust Law Partners Full time $45,000 - $65,000 per year

Location: Pasadena, California

Position Type: Part Time or Full Time

Reports To: Controller/Managing Partner

Position Overview

Our Pasadena law firm seeks a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team full-time. This role combines accurate financial record keeping with administrative assistance for smooth operations. The ideal candidate is proactive, dependable, and comfortable in a professional legal environment.

Key Responsibilities

Bookkeeping

  • Manage accounts payable and receivable.

  • Prepare client billing and invoices, track payments.

  • Reconcile bank and credit card statements.

  • Maintain accurate general ledger entries.

  • Assist with payroll and expense tracking.

  • Generate financial and management reports.

Administrative

  • Oversee daily office operations and administrative support.
  • Coordinate vendors, office services, and supply inventory.
  • Maintain office policies and procedures.
  • Assist with new employee onboarding and time-off tracking.
  • Maintain organized paper and electronic filing systems.
  • Ensure a professional, efficient, and client-focused office environment.

Qualifications

  • Proven experience in bookkeeping.
  • Proficiency with QuickBooks and Microsoft Office, Google Sheets.
  • Strong knowledge of bookkeeping principles, billing, and reconciliation.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy.
  • Prior experience in a law firm or professional services environment strongly preferred.

Compensation & Schedule

  • Full-time position (40 hours per week, Monday–Friday).
  • Compensation: $ $35.00 per hour / salary, commensurate with experience.
  • Benefits include health insurance, paid time off, and retirement plan options.
  • Benefits is offered for Full Time work only

Job Types: Full-time, Part-time

Pay: $ $35.00 per hour

Expected hours: 28 – 35 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Experience:

  • QuickBooks: 3 years (Preferred)

Ability to Commute:

  • Pasadena, CA Required)

Ability to Relocate:

  • Pasadena, CA 91106: Relocate before starting work (Required)

Work Location: In person

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