Event Manager

PEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences, with 500+ attendees, 30+ sponsors per event & multiple breakout sessions.

Your main responsibilities will include:

• Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery.
• Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers.
• Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors.
• Managing budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events.
• Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces.
• Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales.
• Building and managing event app and portal via third party suppliers.
• Provide regular feedback and updates on event progress to line manager.
• Leading the team on the day of the event; managing staff, assisting with speaker queries.
• Manage delivery of post-conference material to speakers, delegates and sponsors.

Experience & Skills

• Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting.
• Experience leading on multiple events simultaneously.
• Experience with building and managing events platforms such as events apps and/or virtual event platforms.
• Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery.
• Budget management experience – forecasting and post-event budget analysis.
• Strong onsite leadership skills.
• Excellent communication skills.

Training will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).

Who we are:

PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 490 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets. We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.

What we do:

PEI Group provides industry-leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing, profile building and relationship development through professional networks and events. Wherever our markets are active – in New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, London and elsewhere – PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.

At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.