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Human Resources Assistant

3 weeks ago

Boca Raton, Florida, United States THE LAW OFFICES OF KANNER AND PINTALUGA PA Full time

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeastern United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages.

POSITION SUMMARY:

The HR assistant will enhance the departments' efficiency by assisting members of the HR team with day-to-day administrative tasks and/or individual projects as assigned. In addition, the HR Assistant assists attorneys and staff with administrative-related questions and issues.

ESSENTIAL JOB FUNCTIONS:

  • Posting job descriptions on career websites, and other public platforms.
  • Reviewing and screening the applications received.
  • Reaching out to potential candidates and communicating the roles and responsibilities of the job. This can include email communications, phone interviews, and coordination of in-person interviews.
  • Coordinating and scheduling interviews with potential candidates, HR staff, and hiring managers.
  • They may also be responsible for making arrangements for candidate travel and lodging if necessary.
  • Conducting background checks or contacting references, if necessary.
  • Maintaining candidate databases and preparing reports on the status of open positions, applicant pool etc.
  • They are also responsible for keeping track of all applications, interview feedback and other data relevant to the recruitment process.
  • Assisting in the onboarding process, which includes:
  • Preparing offer letters,
  • Coordinating with the new hires for their first day
  • Ensuring all necessary paperwork is completed
  • Answering questions regarding to company policies and procedures.
  • Conducting first day orientation
  • Responsible for updating the employee files as needed.
  • Responsible for sending new hire packets to employees joining the firm.
  • Responsible for scanning questionnaires of new hires into the system.
  • Create fobs for new employees.
  • Responsible for the deactivation and replacement of FOBS.
  • Responsible for sending employee departure emails to our administrative teams.
  • Perform other related duties as assigned.

EXPERIENCE/REQUIREMENTS:

  • Full-time, 8:00 am to 5:00 pm, M-F.
  • Associates' Degree or 1 or more years with experience in Human Resources or professional experience.
  • Experience using a HRIS software is a plus.
  • Experience using computers and performing data-entry functions.
  • Proficient in Microsoft Office Suite.
  • Ability to manage a heavy workload in a fast-paced environment.
  • Ability to communicate with co-workers effectively and efficiently.

FIRM BENEFITS

The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive):

  • Competitive Wage
  • Paid Time Off, Holiday, Bereavement, and Sick Time
  • 401K Retirement Savings Plan with Firm match
  • Group Medical/Dental/Vision Plans
  • Employer-Covered Supplemental Benefits
  • Voluntary Supplemental Benefits
  • Annual Performance Reviews

Equal Opportunity Statement

Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time — in its sole discretion. Employment is at will.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.