Administrative Assistant at Event Company

2 days ago

Beverly Hills, California, United States plan A Full time

plan A events, a boutique, high-touch event planning agency in Beverly Hills, is seeking a highly organized Administrative Assistant to support our events, trips and internal operations. This is a 6-month, in-office role is ideal for someone who is exceptionally reliable, meticulous and thrives on detail-oriented administrative work. The role supports event preparation and logistics, but does not involve travel.

Location: Beverly Hills, CA

Job Type: Full-time, Contract (6 months)

Schedule: In-office, 4 days a week

About Us

plan A events is a boutique event planning agency producing complex, high-touch corporate programs, VIP gatherings, and curated group travel experiences.

What You'll Do

Administrative & Operational Support

  • Manage day-to-day administrative tasks, internal scheduling and expense reports
  • Source event needs – speaker gifts, materials, printing
  • Process vendor invoices, payments, and staff expenses in Concur
  • Maintain organized cloud-based filing systems for contracts, budgets, and event materials

Registration & Event Support

  • Pull and clean event registration lists
  • Update Cvent event websites: agendas, speakers, attendee records, and form settings
  • Build and distribute hotel rooming lists; follow up on missing attendee information
  • Assist with onsite signage, interfacing with graphic designer and printer

Travel Coordination

  • Coordinate flights, hotel bookings, ground transportation, and itineraries for staff
  • Support additional guest or vendor travel needs on an as-needed basis

Event Prep (In-Office)

  • Assist with packing and shipping event materials
  • Prepare check-in documents, labels, vendor instructions, and internal briefs
  • Occasional onsite support may be requested, though travel is not part of this role

What You Bring

  • Experience with Cvent and Concur (very helpful)
  • Strong proficiency in Google Workspace, Microsoft Office and especially Excel
  • Excellent written communication and proofreading skills
  • Exceptional attention to detail and comfort juggling many moving parts
  • Ability to stay calm, organized, and accurate with a lot of incoming information
  • Professional, proactive, team-oriented attitude

Job Type: Contract

Pay: $ $30.00 per hour

Expected hours: 32 per week

Application Question(s):

  • Are you able to work in-office four days/week in Beverly Hills4. This role does not include regular travel to events. Are you comfortable with a primarily in-office administrative role??

Work Location: In person

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