Payroll Specialist

11 hours ago

Portland, Oregon, United States Senior Living Full time

We are a passionate senior living community seeking dedicated and caring healthcare professionals who want to make an impact on the lives of the residents they serve. Come and be part of a fun and exciting team and make a positive difference in the lives of those around you

Summary:

This role handles the accurate entry, review, and processing of payroll information. It includes managing routine payroll cycles, performing audits, and maintaining quality control for both bi-weekly and monthly payroll runs. The position also supports general data entry tasks and ensures payroll records and reports are completed accurately and on time.

Duties and Responsibilities:

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Track discrepancies and follow up on invoices awaiting approval

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Reconcile payroll prior to transmission and verify final reports

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Prepare accurate and timely year-end payroll documentation (e.g., W-2, W-2c)

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Apply proper taxation rules for employer-paid benefits

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Review and validate employee timecards for accuracy

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Process check runs and apply manual payments when needed

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Generate ad hoc financial or operational reports as needed

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Support bi-weekly payroll cycles, including direct deposits, payroll reports, adjustments, reimbursements, manual checks, reconciliations, and ACH activity

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Respond to employment verification requests from external agencies

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Handle compliance tasks related to unclaimed payroll checks

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Print and reconcile month-end payroll and accounting reports

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Calculate and process deductions (taxes, insurance, garnishments, etc.)

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Manage workflow to ensure payroll transactions are completed accurately and on schedule

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Interpret prevailing wage requirements and complete certified payroll documentation when applicable

Qualifications:

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High school diploma or equivalent (GED)

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Certification such as CPP is a plus, but not required

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Familiarity with federal and state employment laws and regulations

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Solid knowledge of relevant workplace compliance standards

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Proficient with computers, including strong Excel skills

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Excellent organizational skills with the ability to prioritize and manage multiple tasks

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Strong written and verbal communication abilities

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Ability to handle confidential information with discretion

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Demonstrates a strong work ethic and collaborates well within a team

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