Executive Personal Assistant

Company Overview:

Masterbilt Inc. is a recognized leader in precision manufacturing and automation solutions, known for innovation, craftsmanship, and excellence. With facilities in multiple states, our commitment to quality and continuous improvement is matched only by our commitment to our people. We value hard work, teamwork, and integrity — building a culture where respect, professionalism, and accountability thrive.

Overall Purpose:

The Personal Assistant to the President provides high-level executive and personal administrative support to the President of Masterbilt Inc. This role is key in ensuring the President's professional, operational, and personal priorities are efficiently managed. The ideal candidate is a resourceful, detail-oriented, and trustworthy professional who thrives in a fast-paced environment and can balance both business and personal support with discretion and professionalism.

Essential Job Functions & Expected Outcomes:

Executive Support:

• Serve as the primary point of contact and right hand to the President.
• Manage and maintain the President's daily schedule, meetings, and appointments.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries for both business and personal trips.
• Review, prioritize, and respond to incoming communications, including emails, phone calls, and correspondence.
• Prepare and edit reports, presentations, and other business documents.
• Attend meetings as needed, take detailed notes, and track follow-up actions.
• Maintain confidential files and information with the highest level of discretion.
• Support project coordination, tracking key deadlines and deliverables for ongoing company initiatives.

Personal Support:

• Assist with personal scheduling, appointments, reservations, and errands.
• Coordinate personal travel logistics and family-related arrangements as requested.
• Handle confidential personal matters, including correspondence and financial-related tasks, with sensitivity and professionalism.
• Manage personal purchases, vendor coordination, and special projects as needed.
• Serve as a reliable liaison between the President's professional and personal commitments, ensuring balance and efficiency.

Operational and Administrative Support:

• Support internal communications between departments at the direction of the President.
• Organize company events, leadership meetings, and off-site functions as needed.
• Prepare agendas, manage logistics, and coordinate follow-up tasks across multiple teams.
• Proactively identify ways to optimize the President's time, priorities, and daily efficiency.

Position Requirements:

Education: High school diploma or equivalent required; Associate or Bachelor's degree preferred.

Experience: Minimum of 3–5 years in an executive assistant or personal assistant role supporting senior leadership or business owners.

Functional Skills:

• Highly organized with the ability to multitask and manage competing priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong discretion and judgment.
• Resourceful problem-solver with a "can-do" attitude.
• Comfortable coordinating across business and personal matters.
• Dependable, proactive, and responsive in dynamic environments.

Technology Skills:

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with digital scheduling tools, expense tracking, and travel management software.
• Tech-savvy with an ability to adapt to new tools and platforms quickly.

Leadership & Behavioral Competencies:

• Self-starter with exceptional initiative and reliability.
• Professional, poised, and trustworthy in all interactions.
• Collaborative and supportive, fostering positive relationships across all levels.
• Calm under pressure and adaptable to changing priorities.

Core Values:

Integrity | Quality | Entrepreneurial Attitude

Physical & Environmental Requirements:

• Ability to sit or stand for extended periods.
• Ability to operate standard office equipment (computer, phone, copier, etc.).
• Ability to occasionally lift up to 25 lbs.
• Regular exposure to office and manufacturing environments.
• Limited travel (less than 5%), occasionally including errands or off-site meetings.

Job Type: Full-time

Pay: $ $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person