Executive Assistant to Founder
6 days ago
Executive/Personal Assistant to CEO– Luxury Jewelry Company
We are seeking a confident, proactive, and resourceful Executive Assistant to support our Chief Executive Officer and executive team. In this role, you'll act as a trusted partner and gatekeeper, managing priorities, schedules, and key relationships and personal tasks.
In addition to executive support, you'll provide flexible assistance with personal tasks and occasional errands for the CEO and leadership team, ensuring that both professional and personal demands are handled with discretion and efficiency.
The role is full time in office 5 days/week based in Midtown
Salary is commensurate with experience between $60-65k + bonus and benefits
Primary Responsibilities
- Proactively manage the CEO's calendar, priorities, and inbound requests; gatekeep and route decisions with sound judgment.
- Coordinate internal and external meetings, including executive sessions, leadership one-on-ones, and vendor meetings; drive agendas, materials, briefing books, and follow-ups.
- Draft, edit, and manage internal and external correspondence on behalf of the CEO.
- Conduct research and prepare concise briefings for meetings and strategic opportunities.
- Build strong relationships across the organization and with external stakeholders (clients, partners, advisors) to streamline execution and unblock issues.
- Handle complex, multi-leg travel, reservations, and itineraries; anticipate changes and manage contingency plans.
- Manage sensitive HR, legal, and strategic topics with absolute discretion; maintain secure records and files.
- Provide flexible assistance with personal administrative matters and occasional errands for the CEO and leadership team.
- Serve as administrative back-up for other executives and the administrative team as needed.
Requirements:
- 1 + year supporting senior executives (C-suite), ideally with direct CEO support.
- Proven gatekeeping and time stewardship: triaging requests, structuring priorities, and protecting the CEO's focus.
- Exceptional writing and editing for high-stakes internal updates and external correspondence.
- Tech-savvy with strong computer literacy and the ability to quickly adapt to new digital and
AI
tools to streamline workflows. - Impeccable discretion and professionalism handling sensitive HR, legal, and strategic matters; high EQ and diplomacy.
- Mastery of complex, multi-leg travel planning with contingencies and calm management of last-minute changes.
- Responsiveness and reliability, including comfort with occasional after-hours or urgent needs tied to the CEO's schedule.
- Bachelor's degree or equivalent professional experience.
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