Paralegal/Legal Assistant 1

The Paralegal/Legal Assistant 1 plays a key role at the Board. In this position, you will be responsible for:

• Researching federal and state statutes
• Recording judicial decisions and other legal sources or materials in order to review filings
• Preparing responses to inquiries, complaints, claims or legal/administrative procedural issues
• Assisting departmental attorney (e.g. coordinating the process for notifying educators and school districts of disciplinary actions in accordance with Ohio Revised Code pro-visions, indexing and scanning documents in accordance with public records law and assisting staff attorney with processing and responding to public records request)
• Maintaining statutory confidentiality requirements
• Drafting legal documents (e.g., rules and regulations, Letter of Admonishments, Consent Agreements, and Auto Revocations)
• Preparing case summaries, legal documents, and reports for review, approval, and signature by, or use of a licensed attorney
• Monitoring consent agreements and disciplinary actions involving teachers
• Searching files for inquiries or missing data to support reports, while creating, updating, and maintaining both hard copy and electronic files for office records
• Utilizing Microsoft Word, Excel, Outlook and Adobe Professional to produce or merge complex technical materials (e.g., documents requiring use of legal, statistical, or other terminology)
• Proofreading documents for spelling, punctuation, syntax, and grammar while revising, modifying, merging correspondence, forms, and other confidential or sensitive materials
• Reviewing leases and contracts on behalf of attorney by responding to general inquiries Disseminating information regarding the promulgation of administrative rules and scheduling hearings pursuant to Chapter 119 of the Ohio Revised Code.
• Entering and maintaining data in the appropriate databases (e.g., case descriptions, investigation notes, correspondence, contacts, hearing information, subpoenas, final actions, and status changes)
• Preparing case files for closure and maintaining accurate log of all on-site and off-site files
• Processing licensure applications as needed
• Performing other related duties as assigned (e.g., scheduling administrative hearings, answering incoming phone calls, attending meetings, and assisting with maintenance of office files).
• May require travel.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• Successful completion of certification program for paralegal or legal assistant
• Or 12 months of law school training
• Or equivalent of Minimum Class Qualifications for Employment noted above

Job Skills: Attorney/Legal

Supplemental Information

• Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.
• Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.

Background Information:

• The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.