HR Benefits Specialist

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE 

Hybrid Remote Schedule. 

Monday – Friday, 9:00AM – 5:00PM 

SUMMARY

Family Service League is seeking a full-time HR-Benefits Specialist to work in our administrative office in Huntington, NY. The HR-Benefits Specialist will be responsible for supporting the administration of worker's compensation, leave of absence (LOA) processes, incident reporting, and unemployment claims. This role ensures accurate documentation, compliance with regulations, and provides exceptional service to employees while maintaining confidential records and supporting various HR functions.

 We offer a generous benefits package including the following:

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Paid Sick Leave
• Student Tuition Remission Program
• Employee Assistance Program (EAP)
• Company paid Short-Term and Long-Term Disability
• Employee Discounts and more

RESPONSIBILITIES

• The HR-Benefits Specialist will initiate LOA paperwork and assist in facilitating the LOA process.
• Review LOA timecard coding per pay period for accuracy and guide staff on necessary corrections.
• Track, collect, and process insurance payment deductions, including follow-up on outstanding payments.
• Respond to LOA-related inquiries, as appropriate.
• Conduct initial intake of employee incident reports and ensure completeness of incident report.  Obtain supporting documents, medical records, police reports, and camera footage as necessary.
• Partner with the Benefits Team to determine if the incident should be filed as a Worker's Compensation claim.
• File Worker's Compensations claims, notify employees of claim information, and ensure proper documentation and follow-up paperwork.
• Maintain the incident report spreadsheet.
• Complete wage verifications for No-Fault claims.
• Assist the Benefits Manager with Worker's Compensation and Retirement Plan audits, as needed.
• Support ACA compliance, including data corrections and distribution of 1095-C forms to terminated employees.
• The HR-Benefits Specialist will prepare and submit the annual OSHA report.
• Maintain quarterly Medical Waiver eligibility details and submit to payroll for payment.
• Process unemployment claims, complete DOL inquiries, attend unemployment telephone hearings, and maintain related records.
• Provide backup support for benefits functions, including:
  • Communicating benefit program details during open enrollment.
  • Conduct audit of post open enrollment election changes.
  • Tracking new hire benefit eligibility.
  • Preparing monthly insurance deduction reports for Payroll.
  • Processing insurance changes due to qualified life events, ensuring proper documentation.
  • Managing benefits provider invoicing.
• The HR-Benefits Specialist will assist with onboarding and new hire paperwork, as needed.
• Maintain strict confidentiality of employee records, sensitive information, and confidential data in compliance with company policies and applicable laws.
• Perform all other duties as assigned.

QUALIFICATIONS

A Bachelor's degree in related field plus one year of related Human Resources experience, or some college plus two years related experience in Human Resources required.

Benefits and Leave Management experience is preferred.

Proficient computer skills, including Microsoft Office, and a demonstrated working knowledge of Microsoft Excel, with the ability to use pivot tables, formulas and data analytic tools are required. 

Experience in ADP or other HRIS is preferred.

Strong organizational, interpersonal, teamwork and communication skills, both verbal and written, required.

Excellent analytical skills and strong attention to detail is required.

Ability to multi-task in a fast-paced environment.

PHYSICAL REQUIREMENTS 

This position requires sitting at a desk for long periods of time.