Office Administrator

1 week ago

Arlington, Virginia, United States Flott & Co. PC Full time $50,000 - $55,000 per year

Office Administrator (Arlington, VA)

We are seeking a detail-oriented and self-motivated Office Administrator to support an international tax and business law firm serving:

  • Foreign companies doing business in the United States
  • US citizens living abroad
  • US businesses and residents engaged in overseas operations

Our office is located in Arlington, Virginia, directly across from the Courthouse Metro Station.

This is a fully in-person position.

Key Responsibilities

  • Manage day-to-day office operations and administrative functions
  • Handle billing and accounting tasks using QuickBooks and Practice CS
  • Track and reconcile client payments in Excel
  • Schedule and coordinate initial consultations (via Zoom or in-office)
  • Prepare and format documents and reports using Microsoft Word, Excel, and Adobe Acrobat
  • Manage calendars, correspondence, and client communications in Microsoft Outlook
  • Coordinate with vendors, oversee office supplies, and maintain organized records
  • Assist with property management tasks (experience a plus)

Qualifications

  • Proficiency in billing and project management software, QuickBooks, Microsoft Office (Word, Excel, Outlook, Acrobat), and Zoom
  • Strong organizational, communication, and client service skills
  • Ability to work independently, exercise discretion, and manage multiple priorities
  • Honest, disciplined, and eager to learn and grow professionally

Compensation & Benefits

  • Full-time, salaried position
  • Health, dental, and vision insurance
  • 401(k) with a 10% employer contribution (regardless of employee contribution)
  • Short- and long-term disability insurance
  • Group life insurance
  • Two weeks of paid vacation and accruing sick leave

Job Type: Full-time

Pay: $50, $55,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Experience:

  • Microsoft Office: 2 years (Required)
  • Administrative: 3 years (Required)

Ability to Commute:

  • Arlington, VA Required)

Work Location: In person

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