Administrative Coordinator

4 days ago

Bethesda, Maryland, United States ROCS Grad Staffing Full time

About the Role:

We are seeking an Office & Administrative Manager to play a crucial role in ensuring the efficient operation of our company's administrative workflow. This position will handle a wide range of administrative, marketing, executive support, and office management functions to support a team of about 10 professionals. Reliability, responsiveness, and attention to detail are paramount in this role.

Key Responsibilities:

  • Prepare accurate client and prospect materials using established templates, ensuring details such as photos, addresses, and rental rates are correct.
  • Manage multiple requests from different team members, balancing priorities and meeting deadlines with accuracy and efficiency.
  • Support office operations by ordering supplies, coordinating mail/shipping, assisting with IT/equipment, and maintaining a clean, organized workspace (including dishwasher and fridge upkeep).
  • Assist with scheduling, prospecting efforts, special projects, and client deliverables for the leadership team.
  • Coordinate printing and production of marketing and presentation materials when needed.
  • Proactively support the team's needs day-to-day, responding quickly to requests and following through on tasks with minimal supervision.

Qualifications:

  • Bachelor's degree required
  • 2+ years of administrative, client services, or marketing production experience in commercial real estate or professional services
  • Excellent time management skills and ability to juggle competing priorities
  • Strong organizational skills, flexibility, and a proactive mindset
  • Exceptional attention to detail and commitment to accuracy
  • Ability to follow simple direction and implement it reliably
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and Adobe products (InDesign/PDF)
  • Experience with graphic design and marketing deliverable production preferred
  • Ability to problem solve and use resources (Google/AI) to find solutions

$65,000–$75,000 annually

In-office, 5 days a week

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