contract administrator

Position Overview
Applications Accepted from:
ALL PERSONS INTERESTED

PN: 3
7630
Division:
Public Health Branch

Section
: Bureau of HIV/STI & Viral Hepatitis Prevention

Location:
8000 N. Stadium Dr., Houston, TX 77054

Workdays & Hours:
M-F, 8 a.m.- 5 p.m.*

*Subject to change*

Description Of Duties/Essential Functions
HHD seeks a Contract Administrators for our Bureau of HIV/STD and Viral Hepatitis Prevention. These positions will report to the HIV Prevention Manager and will serve as primary contacts for HIV/STI/Viral Hepatitis prevention subrecipients primarily funded through a cooperative agreement with the US HHS Centers for Disease Control and Prevention (CDC). The successful applicants will manage a variety of contracted subrecipients in specialized public health area(s) to enhance prevention, care and support services within the City of Houston and Harris County. The Bureau's current subrecipient contract portfolio is approximately $2.1 million consisting of approximately 9 subrecipient agencies.

Job duties and responsibilities of this position include, but are not limited to, the following:

• Develop subrecipient and consultant annual contract packages (budget, scope of work, exhibits, etc.)
• Coordinate the annual contract negotiation process
• Serve as primary contact for all correspondence to subrecipient contractors
• Serve as program liaison to all questions related to HHD funded sub-recipient contractors or other facilities
• Identify and establish rapport with key individuals at each assigned subrecipient
• Coordinate annual site visits which include both programmatic and fiscal monitoring
• Coordinate the bi-annual contract compliance review process
• Follow up with management on contract compliance issues
• Review, approve, and process monthly invoice payments
• Track all subrecipient expenditures on a monthly basis using an Invoice Tracking worksheet
• Receive, review, and process quarterly program narrative reports from subrecipients
• Identify capacity building and technical assistance needs of each assigned subrecipient

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Minimum Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

Experience Requirements
Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

License Requirements
Requires a valid Texas driver's license and compliance with the City of Houston policy of driving.

PREFERENCES

• Working knowledge of HIV (history, epidemiological profile, transmission, prevention, treatment, sociopolitical issues)
• Demonstrated experience working in the HIV prevention, care and/or treatment field
• Excellent written, oral, presentation, facilitation and interpersonal skills
• Demonstrated cultural sensitivity and ability to work comfortably with communities highly impacted by HIV.
• Excellent written, oral, presentation, facilitation and interpersonal skills
• Ability to handle and prioritize multiple, diverse assignments
• Ability to plan and carry out complex, multidisciplinary projects
• Demonstrated experience working with professional, clinical and outreach staff
• Ability to navigate within and among diverse institutions with competing priorities
• Proficiency with Microsoft Office programs and other basic email and web software
• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION
Selection/Skills Tests Required
None. However, the Department may administer a skills assessment test.

SAFETY IMPACT POSITION
No

Pay Grade
22

SALARY INFORMATION GRANT FUND POSITION
Grants & Special fund positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call

If you need special services or accommodations, call TTY 7-1-1)

If you need login assistance or technical support call

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.