Assistant Site Coordinator

Summary

The Assistant Site Coordinator works with the After School Program Site Coordinator to administratively support the after school program, and to provide academic, enrichment, and physical recreation programs to students attending EduCare's After School Programs. The Assistant Site Coordinator mentors students and ensures a safe, caring after-school program environment for all students that encourages creativity, expression, and social emotional learning (SEL). The Assistant Site Coordinator role is a twenty-five (25) hour position that is divided into fifteen (15) hours spent on site administrative / compliance responsibilities and ten (10) hours spent on leading programs.

Location: Panorama High School

Essential Duties and Responsibilities include the following:

Administrative / Compliance

• Performs daily attendance responsibilities: Follows EduCare Foundation's (EduCare's) daily compliance procedures with regard to collecting,reviewing and approving program attendance sheets.
• Inputs attendance into EduCare' s attendance tracking systems within 48 hours of the program.
• Follows EduCare's daily compliance procedures for taking and submitting attendance .
• Follows EduCare's compliance procedures for tracking and maintaining EduCare's After School RegistrationForms.
• Effectively and professionally communicates with the students, Site Staff, school administration and staff,parents and families, external after school observers, school district personnel and other EduCare staff departments.
• Actively recruits students to participate in after school programs, events and field trips in order to supportthe site's attendance goals.
• Organizes, facilitates, and participates in after school program events and field trips. Coordinates field trip documentation.
• Assists with conducting student interest surveys, as well as surveys of students, school administration and teachers, EduCare staff, and parents for the Quality Standards and Continuous Quality Improvement (CQI)feedback processes.
• Supports the administration of monthly program calendars.
• Participates in monthly program observations and emergency drills.
• Maintains accurate records and organizes all site compliance and administrative documentation.
• Follows school, district and EduCare school site safety protocols, policies and procedures.
• Adheres to grant requirements and all after school policies and procedures as outlined in the After School Program Policies and Procedures Manual.
• Attends professional development, site staff meetings, and EduCare organizational meetings.
• Performs other duties or projects as assigned.

Program Instruction

• Creates engaging and educational activities for assigned program(s).
• Documents programming and activities in activity plans.
• Actively manages assigned program(s), constantly interacts with and mentors the students attending the program(s), and encourages students to learn new things and step out of their comfort zone.
• Modifies programs and activities based on feedback from the students, and the Site Coordinator and/or other After School Program management.
• Performs daily Site Staff attendance responsibilities when leading programs:
• Follows EduCare's compliance procedures with regard to collecting and documenting students' attendance in their programs and during events or field trips.
• Instructs the students to complete the sign-in and sign-out procedures, relays the Importance of the sign-in and sign-out process. Monitors the students as they sign-in and sign-out to ensure the procedures are being followed.
• Submits completed and signed attendance sheets daily to the After School Program office.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Personal Appearance - Dresses appropriately for position; keeps self well groomed. Wears EduCare staff shirt or sweatshirt while at the school site.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity - Meets productivity standards; completes work in a timely manner; strives to increase productivity.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education: Bachelor's degree from four-year college or university is preferred, or at minimum either an Associates Degree from a recognized college or university, or completed twelve (12) semester units from a recognized college or university.
• Experience: Two (2) years' experience working in youth-centered programs and/or community based organizations. Two (2) years' experience teaching, leading, and/or supporting students from diverse cultural and linguistic backgrounds. Two (2) years' administrative experience preferred.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: To perform this job successfully an individual should have knowledge of database software, internet software; and Microsoft Office Suite - Word, Excel, PowerPoint, etc.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration. The noise level in the work environment is usually moderate.

Other Skills and Abilities: Excellent administrative skills are required. Must have previous experience working with middle or high school students. Must be able to remain focused while working with interruptions. Must be detail oriented with excellent follow through. Some evenings and weekends may be required. Bilingual (English/ Spanish) is a plus. Must be high energy, adaptable, and flourish in a team environment.

Other Qualifications: Although the employee will be assigned to a specific school site location, if EduCare's needs change, the employee may be re-assigned to another school site location. Must be willing and able to travel to multiple locations throughout the Los Angeles area for trainings, meetings, etc. on an as needed basis. Must successfully complete the Live Scan background check prior to beginning employment. Must present proof of negative Tuberculosis skin test (Mantoux) dated within 60 days prior to the hire date before beginning employment. Must complete CPR/First Aid Certification within 90 days of employment. Completion of other required trainings (i.e., worker's compensation, training against harassment, etc.) when assigned.

EduCare Foundation will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

EduCare Foundation an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the EduCare nondiscrimination policy.

Job Type: Part-time

Pay: $23.40 per hour

Expected hours: 25 per week

Education:

• Associate (Required)

Experience:

• administration: 1 year (Required)
• Non-profit : 1 year (Required)
• Working with high schoolers: 1 year (Required)
• Google Suite : 1 year (Preferred)
• Microsoft Suite: 1 year (Preferred)

Work Location: In person