Billing & Office Specialist - Commercial HVAC Company
2 weeks ago
Join a well established commercial HVAC company as a Billing & Office Specialist focused on Accounts Receivable and Office Management. We're looking for a dependable, detail oriented professional who thrives in a small-office setting and enjoys taking ownership of their work.
Key Responsibilities:
- Manage billing and financial tracking using QuickBooks.
- Prepare accurate and timely invoices, bids, and project estimates.
- Coordinate with clients, vendors, and internal teams to ensure smooth project flow.
- Oversee daily office operations and handle a variety of administrative tasks.
- Dispatch service and installation technicians efficiently.
- Research parts, equipment, and pricing to support job costing and proposals.
Qualifications:
- Proficiency in QuickBooks and general accounting practices.
- Excellent organizational skills with the ability to multitask and prioritize.
- Dependable, self-motivated, and detail-oriented.
- Strong written and verbal communication abilities.
- Comfortable working independently in a small, fast-paced office.
- Experience in the HVAC or construction industry is highly preferred.
Send your resume and brief cover letter describing your experience and what makes you a great fit for this role.
Job Type: Full-time
Pay: $ $32.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Ability to Commute:
- Phoenix, AZ Preferred)
Work Location: In person
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