Administrative Assistant

7 days ago

Grapevine, Texas, United States Baird, Hampton & Brown Full time
At Baird, Hampton & Brown, our mission is building partners through creative, sustainable engineering solutions, and honest, long-term relationships.  With over 30 years in the business, we understand that a solid foundation is necessary in every aspect of what we do.  We support our team members in pursuing excellence in their fields and balancing their lives.  We serve our clients with integrity, communication, and involvement at every stage.  As a team member, you can trust BHB to champion our core values, which leads to healthy, mutually beneficial relationships as well as services of the highest caliber.

We are currently seeking a part-time, non-exempt Administrative Assistant. This position provides administrative support to employees and managers in the Grapevine office.

In this role you can expect to perform the following tasks.  This is not an exhaustive list:
  • Minor reception work: phone calls, scheduling appointments, administrative computer tasks, coordination of visitors, packages, and interoffice items. 
  • Coordination with other office locations in scheduling and facilitating company events such as luncheons, parties, meetings, announcements as well as taking photos.
  • Coordinate and schedule office vendors such as maintenance, shredding, housekeeping, etc. and maintain or research contracts.
  • Maintain knowledge of employee status in and out of the office and monitor visitor access.  Maintain the In/Out Board software.  Maintain security awareness and office keys. 
  • Travel to various municipalities within the Metroplex to deliver permits and job documents, research records, or retrieve necessary documents for company projects as well as some couriering between offices. Mileage reimbursement is provided. 
  • Maintain office supplies and snacks. Travel intermittently to stores or order online for some supplies and company events.  Coordinate with Office Manager as needed for additional items.  Maintain common areas to ensure cleanliness and organization.
  • Current notary or has eligibility to become notary (A Texas resident at least 18 years of age who has not received a final conviction for a crime involving moral turpitude or a felony.)  BHB will sponsor the application fees and surety bond.
  • Maintain and utilize petty cash and receipts.  Coordinate with accounting. 
  • Welcome new hires and help get them acquainted with the office and offer training on administrative programs. 
Requirements:High school diploma or GED equivalentOne year of administrative experienceValid driver's license and ability to travel locally as needed during business hoursSkills:Knowledge of Microsoft Office Suite: Word, Excel, Outlook, TeamsExcellent interpersonal & communication skills Physical Demands
This position is primarily sedentary with long periods of sitting, but occasional walking and lifting up to 25lbs may occur.  Occasionally bending, squatting, and reaching overhead may also occur.  Additionally, frequent typing is required daily.

Position Type and Schedule
This position is part-time, non-exempt, with the expectation to work 10-15 hours a week. There is flexibility with the start and end time within our core business hours of Monday - Friday, from 9:00am-4:00pm.

Benefits
This position is not eligible for benefits, although it may qualify for 401k retirement after age requirements and minimum hour conditions are met.
For several years, BHB has been awarded the titles of "Best Place for Working Parents" and Zweig's "Best Firms to Work For."

Equal Employment Opportunity
Baird, Hampton & Brown is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business need.  All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, age, sex (including pregnancy & childbirth conditions), sexual orientation, gender, gender identity, expression, or status, mental or physical disability, genetic information, military or veteran status, citizenship, or any other status or characteristic protected by applicable law. 

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