Operations Assistant

1 day ago

Atlanta, Georgia, United States Opulor Body Wellness Full time $19,000 - $49,600 per year

We are seeking a highly organized and proactive Operations Assistant to join the Opülor Body & Wellness Spa team In this essential role, you will support the daily flow of our medical spa and help ensure a seamless, elevated client experience. Your attention to detail, strong communication skills, and ability to multitask will play a major part in maintaining operational efficiency and supporting the owner and clinical team.

This part-time hybrid position is perfect for someone who has a passion for organization, client care, and wellness. You will support both in-person spa operations and light remote administrative tasks that help keep the business running smoothly.

This paid position offers an opportunity to grow your skills in spa operations, client coordination, inventory management, and administrative support.

RESPONSIBILITIES

In-Person Responsibilities (1 Weekday + Rotating Saturdays)

  • Prepare and reset treatment rooms to maintain a clean, professional, serene spa environment.
  • Restock rooms and treatment carts with essential supplies including PPE, gloves, gauze, linens, and products.
  • Support client flow by greeting guests, escorting them to treatment rooms, and providing warm customer service.
  • Maintain organization throughout the spa, including reception, hallway, and backroom areas.
  • Conduct weekly inventory checks and help track low or depleted supplies.
  • Assist with receiving and unpacking deliveries and maintaining organized stock areas.
  • Prepare client folders, forms, and treatment documents for providers.
  • Support the team on Saturdays by assisting with room turnovers, maintaining spa cleanliness, and managing supply levels during peak hours.

Virtual/Administrative Responsibilities (2–3 hours/week)

  • Upload and organize client consent forms, treatment notes, and aftercare documents.
  • Manage digital organization and ensure all records remain up-to-date and accessible.
  • Assist with appointment preparation by reviewing upcoming schedules and ensuring clients have completed required forms.
  • Update inventory spreadsheets and weekly operational checklists.
  • Provide light communication support such as sending reminders or follow-up messages when needed.
  • Help streamline workflows and improve internal processes to increase team productivity.
  • Handle confidential information securely and with professionalism.

Laundry Responsibilities

  • Only on designated laundry pick-up or drop-off days.
  • Preparing bags for pickup and helping reinventory clean linens upon return.
  • No in-house washing or drying required.

EXPERIENCE & SKILLS

  • Proven experience in an administrative, operations, or office support role preferred.
  • Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
  • Excellent communication skills and professional demeanor with clients.
  • Experience in wellness, beauty, medical spa, salon, or customer service setting is a plus.
  • Comfortable working both independently and as part of a team.
  • Proficiency with Google Workspace (Docs, Sheets, Drive) preferred.
  • Ability to handle confidential client information responsibly and maintain a positive, calm attitude.
  • Detail-oriented with strong follow-through and reliability.

Job Type: Part-time

Pay: From $19.00 per hour

Expected hours: 8 – 12 per week

Work Location: Hybrid remote in Atlanta, GA 30339

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