Office Administrator
1 week ago
Office Administrator
Location: On-site in Durham, NC (RTP area)
Company: Avalo
Compensation: $50 - $65k annually + full benefits, PTO, retirement
About Avalo
At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology—cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up.
About this opportunity:
We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture.
The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company.
Key Responsibilities:
Financial & Administrative SupportSupport vendor setup, W-9 collection, invoice routing, and payment documentation.Assist with credit card reconciliation by collecting receipts and verifying coding.Maintain organized financial and administrative records to ensure audit readiness.Office & Facilities ManagementOversee daily office operations, vendor coordination, and supply inventory.Manage shipping and receiving for materials, equipment, and samples.Assist with safety documentation, required trainings, and compliance recordkeeping.Serve as the first point of contact for employees and guests, maintaining a welcoming environment.Contribute to company culture initiatives and cross-team collaboration.Coordinate onsite meetings, catering, office meals, and general logistics.Travel & CoordinationArrange domestic and international travel; track expenses and documentation.Maintain administrative trackers, shared files, and compliance documentation.Support planning and logistics for company-wide meetings and events.HR & Onboarding SupportAssist with interview scheduling, candidate communication, and reference checks.Coordinate new-hire onboarding, workspace setup, and documentation tracking.Support team events and internal communications initiatives.Qualifications
Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations.3–5 years of experience in office administration, financial coordination, or similar support roles.Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred.Strong written and verbal communication skills with excellent attention to detail and accuracy.Proven organizational skills with the ability to manage multiple priorities and shifting tasks.Ability to maintain confidentiality and handle sensitive financial or personnel information.Experience coordinating interviews, onboarding logistics, or HR administration is a plus.Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google WorkspaceFamiliarity with , DocuSign, Adobe Acrobat, Slack, and Canva is helpful.Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment.Passion for Avalo's mission and a collaborative, service-oriented mindset.-
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