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Administrative Assistant

6 hours ago

Vero Beach, Florida, United States Down to Earth Landscape & Irrigation Full time

As an Administrative Assistant you will work under the guidance and direction of the Office Manager. You will support the branch with all aspects of office administration to include billing, reporting, onboarding and administrative duties.

Responsibilities:

  • Help manage the application and onboarding process for all candidates and new hires
  • Facilitate the uniform order request process at the branch level
    • Assist with accounts payable, accounts receivable and billing management for the branch
  • Support operational leaders with work order management
    • Manage branch reporting for the operational leadership team
    • Manage all inbound calls and handle all customer service inquiries
    • Greet all incoming visitors and manage walk in applicant traffic
  • Maintain an orderly file keeping system
    • Order branch office supplies as needed
    • Performing other duties as assigned by the leadership tea

Requirements:

  • Minimum 3 years of administrative experience to include onboarding
    • HS Diploma or GED equivalent, Associates Degree is preferred
  • Bilingual proficiency in both English and Spanish
    • Must be proficient with the Microsoft Office Suite
    • Flexibility and willingness to adapt in a fast paced and ever-changing environment
  • Must have strong organizational skills
    • Ability to perform with a high degree of autonomy
    • Excellent communication and interpersonal skills
    • High attention to detail

Preferred Skills & Experience:

  • Landscape or Construction industry experience
    • NetSuite experience is a plus